How Requests Are Submitted

All printing and supply requests are submitted through Print Shop Pro, the Printing Department's online ordering system. Walk-in and email submissions are not accepted.

 

Print Shop Pro is used to submit:

• Office supply orders
• Quick copy requests
• Posters, flyers, brochures, and signage
• Business cards, letterhead, and envelopes
• Bookstore printing requests
• Other specialized printing services

 

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Before You Submit

Have the following information ready:

• An approved Print Shop Pro account
• A print-ready file
• Quantity requested
• Completion date or deadline
• Budget or account information, if required

 

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File Submission

• Only one file attachment may be uploaded per request.
• If multiple files must be combined into a single project, include instructions in the Special Instructions field.
• Review files carefully before submitting. Changes made after submission may delay production.

 

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Special Requirements

• Color printing requires dean approval.
• Lamination requests require dean approval.
• Tests, exams, and quizzes must be submitted by faculty or classified staff.

 

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Order Pickup

• Completed jobs are available for pickup in the Printing Department and are filed alphabetically by last name.
• Student workers and part-time employees are not permitted to pick up tests, exams, or quizzes.

 

 

Providing properly prepared files helps ensure accurate reproduction, reduces delays, and minimizes the need for revisions.

 

File Formats

PDF files are preferred because they preserve formatting, fonts, images, and page layouts during production.

 

The Printing Department also accepts:

• Microsoft Word (.doc, .docx)
• Microsoft Excel (.xls, .xlsx)
• Microsoft PowerPoint (.ppt, .pptx)
• Publisher or other files may be accepted
• Image files (.jpg, .jpeg, .png, .tif/.tiff)

 

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Non-PDF Files

Non-PDF files may display differently depending on software versions, fonts, images, or formatting. To help ensure accurate reproduction, convert files to PDF whenever possible before submission.

 

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Before You Upload

Review files to ensure:

• Content is final and approved
• Page size and orientation are correct
• Images are clear and readable
• Fonts display correctly
• Pages appear in the correct order
• Files do not contain unwanted blank pages

 

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Proofreading

• Review all files carefully before submission.
• The Printing Department reproduces materials as submitted and is not responsible for errors in content, spelling, formatting, or layout.

 

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File Revisions

Changes requested after a job has been submitted may delay production and affect turnaround times.

 

 

Production times vary depending on the size, complexity, and requirements of each project. Submitting requests as early as possible helps ensure materials are completed when needed.

 

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Allow Additional Time For

• Large-volume print jobs
• Color printing
• Specialized finishing or binding
• Course packets and instructional materials
• Posters, banners, and oversized printing
• Projects requiring revisions or approvals

 

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Peak Production Periods

Turnaround times may be longer during periods of high demand, including:

• Beginning of the semester
• Registration periods
• Major campus events
• End-of-semester deadlines

 

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Common Causes of Delays

Production may be delayed when:

• Files are incomplete or improperly formatted
• Required approvals have not been received
• Multiple revisions are submitted after production begins
• Instructions are incomplete or unclear
• Print-ready files are not provided

Submitting complete, print-ready files and allowing adequate lead time helps keep projects moving through production efficiently.