Agenda

Agenda

PROPOSED 

NO MEETING - Campus Closed

Agenda

Agenda | Recording of Zoom meeting

• Welcomes/Introductions
• Reports
  • College Council
  • Budget
  • Facilities
  • Professional Development
• Vacancies
  • College Council
• Spring 2021 meeting schedule
  • Agreed to host one 1.5 hour monthly governance meeting 
• Other
  • Callout for Grossmont College representatives for the District's Repopulation Teams
• Next meeting: 1 - 2:30 p.m., Friday, March 5

Agenda | Recording of Zoom meeting

• Welcome/Introductions
• Committee Reports
  • Facilities Committee – review four Facilities Project Requests (FPRs) and share SurveyMonkey survey for responses by Dec. 14 (00:02:32 by Jacob Angelo, Facilities Committee representative; 00:15:08 review of FPRs by Loren Holmquist, Facilities Committee co-chair)
    
    • FPR 21-01: Biology Cabinets
    • FPR 21-02: Anatomy Stool Replacement
    • FPR 21-03: First Year Experience Engagement Space
    • FPR 21-04: Chemistry Lab Fume Hood Maintenance
  • Student Success and Equity - Guided Pathways update (00:29:09 by Wayne Branker, Student Success and Equity Committee representative)
• Review draft representative selection criteria (00:34:28 by Lorena Nava Ruggero, convener)
• Discuss professional development for supervisors/managers (00:40:58 by Keith Turner, Presiden'ts Taskforce on Anti-Racism)
  
  

Agenda (indicates time on video) | Recording of Zoom meeting

• Welcome/Introductions (00:00:14)
• Committee Reports (00:01:49)
  • Budget (00:02:00) - report by Jacob Angelo
    • Workday reports and widgets update
    • Student-Centered Funding Formula
      • What is our enrollment like relative to the region? - Keith Turner (00:05:33)
    • Strategic Early Retirement Program (SERP) results
    • Prop. 15 update
  • Planning and Institutional Effectiveness (00:08:30) - report by Coutney Williams, Niko Crumpton
    • Annual Unit Plan (AUP)
    • Virtual Accreditation Follow-Up Visit in March 2021
  • Professional Development (00:16:19) - report by Niko Crumpton
  • Staffing (00:21:37) - report by Barbara Gallego by way of Lorena Nava Ruggero
• Consensus item(s) discussion (00:26:22)
  • None to discuss
• College Council (00:27:46) - report by Javier Ayala 
  • Participatory Governance survey
  • Committee chair training
• Representative vacancies (00:33:00)
  • Staffing Committee 
  • College Council
  • Will other committees see their participatory governance survey results? - Courtney Williams (00:34:49)
  • Request to make selection criteria rubric more transparent/public - Heriberto Vasquez (00:36:14)
  • What is Cuyamaca's process? - Javier Ayala (00:39:31)
• Announcement of new Administrators' Association secretary (00:40:07) - Michael Copenhaver
• Follow-up Items:
  • Ask Int. Sr. Dean of CPIE Joan Ahrens regarding sharing out of participatory governance survey results
  • Create transparent/public selection criteria for committee representative volunteers

• Agenda (indicates time on video)

  • Welcome and introductions (00:00:00)
  • Introduce new committee representatives (00:00:55)
    • Request to send "thank you for volunteering" emails to those not selected - Javier Ayala (00:02:52)
    • What are criteria used to place representatives? - Heriberto Vasquez (00:03:15)
    • How can we better communicate or "breathe in and out" the information in participatory governance meetings? - Wayne Branker (00:07:30)
    • Sharing meeting minutes more widely via OneDrive, Canvas, etc. - Javier Ayala (00:08:51)
    • Request in-person or submitted reports from constituency representatives; at least three bullets, but more information is welcome - Lorena Nava Ruggero (00:12:00)
  • Committee Reports
  • College Council (00:20:35) - report by Javier Ayala
    • Proposed Institutional Effectiveness Partnership Initiative Partnership Resource Team requests (possible ideas listed below)
      • Integrated planning
      • Educational master plan
      • Equity/climate assessment
  • Facilities Committee (00:27:00) - report by Lorena Nava Ruggero
    • Beginning Facilities Project Requests from Annual Unit Plan submissions
  • Student Success & Equity Committee (00:29:04) - report by Wayne Branker
    • Data comparison of Withdrawals (Ws) in spring 2019 vs. Excused Withdrawals (EWs) in spring 2020
    • Discussed possible interventions to assist with spring 2021 enrollment (registration begins Nov. 16), specifically assisting possible AB19 (Promise) students with fulfilling requirements by end of fall 2020 so they can qualify
  • Technology Committee (00:39:15) - report via chat by Jacob Angelo, audio from Lorena Nava Ruggero
    • Reviewing Annual Unit Plan requests, specifically laptops for Biology Department
    • Update regarding District Technology Rapid Response Team (00:39:40) - report by Javier Ayala
      • Urge employees to complete forthcoming District technology needs survey; assessing what requests are unfulfilled since May 2020
      • Clarification regarding District vs. campus-specific rapid response teams; virtual services is focus of campus-specific rapid response team - Michael Copenhaver
  • Classified Staffing/Faculty Staffing Prioritization Committees (00:41:45) - report by Javier Ayala
    • Faculty Staffing Prioritization Committee reviewed 18 requests, now with Committee Chair Vice President of Academic Affairs Dr. Marshall Fulbright
    • Facilities, Maintenance and Operations requested 23 positions during their presentation to Classified Staffing Prioritization Committee - Loren Holmquist
    • Clarification regarding classified staffing request process: when a classified position is unfilled for five years, it must go through the process - Loren Holmquist, Lorena Nava Ruggero
    • At what point do faculty and classified staffing prioritization lists blend together? - Heriberto Vasquez
  • Professional Development Committee (00:45:17)
    • Invitation to join President's Taskforce on Anti-Racism
  • Too Many Meetings (00:49:18) - Wayne Branker
  • Follow Up Items:
    • Share President's Taskforce on Anti-Racism workgroups
    • Develop better constituency communications (sub-committee?)
    • Send "thank you" notes to committee volunteers who were not appointed
    • Provide more transparency regarding committee representative appointment process
• Recording of Zoom meeting

Agenda

• Updates (indicates time on video)
  • Planning and Institutional Effectiveness Committee (00:01:50)
  • Staffing Committee (00:12:22)
  • Classified Staffing Prioritization Committee (00:20:07)
• Committee Vacancies (00:22:30)
• Attendance Policy proposal (00:28:00)
• Discussion of Academic Senate Resolution on Administrative Support During Remote Teaching (00:36:02)
• Recording of Zoom meeting

Agenda

• Updates
  • College Council, all committees
  • Emergency District Executive Council (DEC)
  • Facilities Committee vacancy
• Recording of Zoom meeting

Agenda

• Updates
  • College Council
  • Facilities Project Requests
    • Teaching and Learning Center/Professional Development Center
    • Learning Commons
• Discussion on how the new governance system is working for our constituency group
• Recording of Zoom meeting

Agenda

• Updates
  • District Governance Handbook
  • Facilities Committee: Facilities Project Requests (FPRs)
  • College Council
• Discussion
  • Professional courtesy

Meeting Materials

• Recording of Zoom meeting (includes video, captions, chat log)
• Facilities Project Requests presentation
• Updated FPR forms and director's reports
• District Governance Handbook proposed language
• District Governance Handbook edited version
• Current District Governance Handbook

Please provide your Facilities Project Requests feedback via the SurveyMonkey feedback form at tinyurl.com/gc-aa-fprs2019-new by Monday, Dec. 2, 2019. For questions, please contact:

• Lorena Ruggero, Representative, Facilities Committee
• Melissa Takagi, Representative, Facilities Committee
• Loren Holmquist, Co-Chair, Facilities Committee
• Nedra Brown, Ex-Officio Member, Facilities Committee

• PowerPoint presentation
• Recording of Zoom meeting
• Updated FPR forms and director's reports

Please provide your Facilities Project Requests feedback via the SurveyMonkey feedback form by Monday, Nov. 4, 2019. For questions, please contact:

• Lorena Ruggero, Representative, Facilities Committee
• Melissa Takagi, Representative, Facilities Committee
• Loren Holmquist, Co-Chair, Facilities Committee
• Nedra Brown, Ex-Officio Member, Facilities Committee

• PowerPoint presentation
• Recording of Zoom meeting
• Combined FPR forms and director's reports 
• FPR 19.001 - Learning Commons supplemental documentation

Please provide your feedback via the SurveyMonkey feedback form by Monday, Nov. 4, 2019. For questions, please contact:

• Lorena Ruggero, Representative, Facilities Committee
• Melissa Takagi, Representative, Facilities Committee
• Loren Holmquist, Co-Chair, Facilities Committee
• Nedra Brown, Ex-Officio Member, Facilities Committee

Equity Beliefs Statement and Center for Teaching and Learning (Professional Development Center)

• PowerPoint presentation
• Recording of Zoom meeting
• Equity Beliefs Statement (includes versions 1.0 and 2.0)

Equity Beliefs Statement

Please provide your feedback regarding the Equity Beliefs Statement using Track Changes and email your saved Word document to administrators.association@gcccd.edu by end of day, Wednesday, Oct. 3, 2019. For questions, please contact:

• Lida Rafia (co-chair)
• Courtney Williams (ex-officio)
• Catherine Webb (advisory)
• Aaron Starck (advisory)
• Javier Ayala (advisory)
• Nedra Brown (advisory)
• Barbara Gallego (constituency representative)
• Martha Clavelle (constituency representative)

Center for Teaching and Learning (Professional Development Center)

Please provide your feedback regarding the Center for Teaching and Learning (Professional Development Center) via SurveyMonkey feedback form by noon, Monday, Oct. 14, 2019. For questions, contact:

• Lida Rafia (co-chair)
• Lorena Ruggero (ex-officio)
• Agustin Albarran (constituency representative)
• Veronica Romero (constituency representative)

Facilities Master Plan Update

• Recording of Zoom meeting 
• PowerPoint presentation
• Proposed Facilities Master Plan Update map

Please provide your feedback via the SurveyMonkey feedback form by Monday, Sept. 30, 2019. For questions, please contact:

• Lorena Ruggero, Representative, Facilities Committee
• Melissa Takagi, Representative, Facilities Committee
• Loren Holmquist, Co-Chair, Facilities Committee
• Nedra Brown, Ex-Officio Member, Facilities Committee