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ASL-English Interpreter / Captionist / Transcriber Handbook

Payroll

Timesheets/Invoices

Captionist / Transcriber Invoices

Please submit your invoices by email to the District Office contact and carbon copy to the Interpreter Coordinator as well.

Interpreter Timesheets

Timesheets are available in the Interpreter Box at DSP&S or located at "Forms Depot" online at the GCCCD website. Please turn all timesheets into the Interpreter Coordinator's box. If the interpreter works after DSP&S is closed, the timesheet can be submitted to the Business Communications office (Bldg. 10) in a sealed envelope labeled "Attention: DSP&S / Coordinator of Interpreting Services." The Business Communications Office is open Monday & Tuesdays from 8:00 AM - 7:00 PM and Fridays from 7:30 AM - 5:00 PM. Hours may vary during the summer months. Cuyamaca interpreting timesheets must be turned into Cuyamaca DSP&S directly.

  • Timesheets must be submitted by the 10th of each month. Any timesheet turned in late may cause the interpreter a month delay in payment. The months of June and December will have different deadlines. Be sure to watch for email notifications. All hourly work for the fiscal year must be submitted by June 30th.
  • Billable Time Only: Interpreters are paid for the time spent in assigned classes only. If you arrive late to an assignment, this should be reflected on your timesheet.
  • Paid Vacation or Sick Time: Non-Academic/Non-Classified (NANC) interpreters are not paid when campus is closed for holidays or campus emergencies. NANC employees do not qualify for paid summers, sick days, or vacation days. Interpreters are responsible to know the dates when campus is closed each semester by viewing the online class schedule.
  • Field Trip Billing: The DHH student is responsible to request any additional interpreting services for class-related service needs (e.g. field trips, conferences, special events etc.) that occur outside the regularly scheduled class. The interpreter, if requested by the student or instructor, should not go to an assignment if a formal request has not been made with DSP&S. Field trips that occur during regularly scheduled class time at a different location must be communicated to the Interpreter Coordinator as soon as possible. Interpreters should NOT provide DHH students rides for field trips.
  • Work Authorization: All interpreter assignment placements must be approved by the Interpreter Coordinator in advance in order to be paid.
  • Personal Records: Each interpreter is responsible to keep track of their own hours. If you are uncertain about specific hours worked, contact the Interpreter Coordinator for clarification, preferably well before the timesheet deadline.
  • Projection of Hours: The pay period runs from the 15th of one month to the 14th of the next month. With timesheets due on the 10th, many times interpreters must project hours. If you end up not working these projected hours, please notify the Interpreter Coordinator as soon as possible.
  • Two-Hour Minimum: If an interpreter is on a Grossmont-Cuyamaca campus for a one-time assignment, the interpreter may bill for a two-hour minimum, even if the assignment runs less than two hours.
  • Paychecks: Paychecks can be picked up at the Business Communications Office after 11:30 AM on the 5th of every month for NANC employees. If you would like your check mailed to you, please attach a self- addressed & self-stamped envelope to your timesheet. The Business Communications Office is located at the front of the campus. A Direct Deposit option is available on "Forms Depot" at the GCCCD web page or contact the Interpreter Coordinator for more info.
  • Pay Day Falls on a Holiday/Weekend: If the 5th of the month falls on a weekend or a holiday, checks will be available the business day before. Please contact the Business Communications Office at: (619) 644-7621 for any possible changes.
  • New Fiscal Year: As a Non-Academic/Non-Classified interpreter for Grossmont-Cuyamaca Colleges, be mindful that the fiscal year begins July 1st. All interpreters will need to fill out and sign a new "Hire/Rehire" form after June 30th. These forms can be found in the Interpreter Mail Box at DSP&S. Please fill out this form to be considered active for employment in the new fiscal year. Hire/Rehire forms require an original signature and cannot be submitted by fax or scanned as an email attachment.
  • Separate Timesheet: If an Interpreter provides services for an ASL instructor, Graduation, or some special event, please bill these hours on a separate timesheet. These events are deducted from a separate budget from DSP&S direct services to DHH students.
Last Updated: 11/26/2014
  • GCCCD
  • Grossmont
  • Cuyamaca
A Member of the Grossmont-Cuyamaca Community College District