Participatory Governance Structure
Participatory governance at Grossmont College is achieved in the spirit of cooperation, collaboration, and
collegiality. It promotes the vision, mission and values of the College and ensures their achievement through
policies and procedures, via a structure of councils, committees, and task forces. Through effective
processes of planning, implementation, evaluation, the college is committed to student learning and
achievement, continuous improvement and institutional excellence.
The purpose of the Grossmont College’s participatory governance structure is to provide stakeholders and
constituent groups the opportunity to participate in the planning process and initiatives as well as to
develop, review, and revise policies and procedures through their representatives. Functionally, this is
accomplished by councils, committees, and task forces created to formalize collegiality, to facilitate
collegial communication, and to resolve issues as close to the point of origin as possible. These structures
provide an opportunity for all perspectives of constituent group interests to be considered.
- All decision making is based on recognition that the College exists to educate students.
All constituent groups have a vested interest and a role in ensuring that Grossmont College
fulfills the mission defined by the legislature, State Board of Governors, and the Governing Board
of the Grossmont-Cuyamaca Community College District.
Participatory governance is a method of organized and collegial interaction in which faculty, staff,
and students participate in thoughtful deliberation and decision-making, leading to recommendations
made to the College President, who represents the administration of the College as an agent of
the Governing Board.
Mutual agreement is the goal to be achieved through active participation and collegial interaction
by all constituent groups.
The most effective means of developing policies and procedures is to provide opportunity for
involvement by the constituent groups affected by the implementation of these policies
In academic and professional matters, as defined by AB1725, the College President will rely on the
advice of the Academic Senate in reaching mutual agreement in the “10+1” areas of academic and
professional matters, specified below..
Representatives of constituent groups involved in the participatory governance process have the
responsibility of keeping their respective groups informed of the proceedings and
recommendations of governance groups.
Individuals not serving as representatives have the opportunity to share concerns with the
elected representatives of their constituent groups, with the anticipation that their views
will be represented in governance councils, committees, and task forces.
Guiding Principles of Committee Service
The following expectations and ground rules were adopted by Planning and Resources Council
as well as Leadership Council in 2011.
There is no rank in the room when at the committee table all participants are treated as peers.
Arrive on time and prepared – respond to requests/research prior to the meeting.
Read over the agenda before the meeting and review the minutes from the previous meeting.
Only one person speaks at a time; no one will interrupt while someone is speaking.
Share information with your constituents based on your appointment as representative.
Find ways to communicate decisions and discussions with the community. Be involved.
Any research or assigned tasks should be completed within the agreed upon timeline
with constituent groups you represent.
Be engaged and contribute, and challenge ideas, not people. Be respectful/civil in
your comments, responses and body language.
Make a strong effort to stay on track with the agenda and to move deliberations forward.
Listen to others Seek to focus on the merits of what is being said, making a good effort
to understand the concerns of others. Questions of clarification are encouraged.
Each person reserves the right to disagree with any proposal and accepts responsibility for
offering alternatives that accommodates their interests and the interests of others.
Once a decision is made after deliberation, support the group’s decision. The time for
individual comment is during the meeting; all actions are taken as a group.
Grossmont College is an academic institution dedicated to the pursuit of learning and the promotion of
student success. In the quest for excellence, our entire college community shares the ethical values of
integrity, honesty, transparency, civility, and respect. Students, faculty, staff, and administrators
are guided by the ethical standards and principles established by the Grossmont College Student code
of Conduct and by comparable codes from professional associations and organizations. These values include
personal and collective accountability and a high regard for others, the institution, and its mission.
Roles of the Participants in Participatory Governance
The Governing Board, with appropriate input from all constituencies through a participatory
governance model, establishes District goals, adopts policies, authorizes the annual budget,
awards bids and contracts, appoints and terminates personnel, and as delineated by policies
and procedures, serves as an avenue of final appeal within the District for issues
unresolved through normal processes of a participatory governance model.
The College President represents the Governing Board and has the authority to operate the
college (BP 7113). The President is responsible for setting a tone of collegiality in
providing the college environment with communication procedures and the infrastructure
for achieving participation from all constituencies in the decision-making processes
appropriate to participatory governance. The President is responsible for representing
the College’s perspective/recommendations based on these processes. The President
encourages the participation of all constituencies in their appropriate
participatory governance roles.
The Academic Senate represents the faculty of Grossmont College in academic and professional
matters. The Senate expresses the view of the faculty through representation and a vote of
the Senate. At the Senate’s discretion, the Senate may choose to delegate its responsibility
to specific committees or to individual faculty members for limited duration and purposes.
In line with AB1725 and other District policies, the Governing Board consults collegially
with the Academic Senate on academic and professional matters. Consult collegially means the
Governing Board strives to reach mutual agreement with the Academic Senate. As appropriate,
the Senate adopts procedures, approves or endorses actions related to academic and
professional matters which include: (1) curriculum including established prerequisites
and placing courses within disciplines; (2) degree and certificate requirements; (3)
grading policies; (4) educational program development; (5) standards or policies
regarding student preparation and success; (6) District and College governance
structures as related to faculty roles; (7) faculty roles and involvement in the
accreditation process, including the College’s self-study and other annual reports;
(8) policies for faculty professional development activities; (9) processes for
program review; (10) processes for institutional plans and budget development; and
(11) other academic and professional matters as mutually agreed upon between the
Governing Board and Academic Senate. In the development of policies or procedures,
after consultation with the administration of the college/district, the Academic
Senate may present its views and recommendations to the Governing Board.
The Academic Senate makes all faculty appointments to College governance committees. Appointees
are expected to regularly attend meetings and to contribute as a part of their professional
responsibilities. The faculty members serving on those committees are participating to
represent and express the interests of (1) the Senate and (2) their constituencies; appointees
do not make decisions for the Senate and are obligated to communicate regularly to the Senate
and their representative groups on the governance committee’s activities.
The Classified Senate and California Employees Association
The Classified Senate and California School Employees Association (CSEA) as defined in the
Memorandum of Understanding with the Grossmont-Cuyamaca Community College District, dated
3/22/94 and 5/2002, represent the classified staff in participative decision making. Both
groups represent the classified staff in promoting the participatory governance process
which develops and formulates policy and practice related, but not limited to, the following:
(1) the selection of administrative staff; (2) in-service education; (3) facilities and services;
(4) relations and communication among the various interest groups in the Grossmont-Cuyamaca
Community College District; and (5) finance and budget. The practice is to have a representative
from both the Classified Senate and CSEA on all College governance committees. The College
President ensures that the recommendations and opinions of classified staff are given every
reasonable consideration within these structures.
The Associated Students of Grossmont College
The Associated Students of Grossmont College (ASGC) is the official voice of the Grossmont College
student body and is responsible for selecting students to serve on appropriate College councils,
committees and task forces. The ASGC makes recommendations to the Associate Dean of Student Affairs
and/or Vice President of Student Services regarding academic and extracurricular concerns of
students, and makes appropriate decisions regarding the operation of ASGC consistency with
its approved Constitution and By-Laws.
Responsibilities of All Parties
Whether or not governed by the Brown Act, participatory governance committee deliberations and
actions should be public. In addition to representation afforded to individuals through constituent
groups, individuals and groups may also be heard by any council, committee, or task force by
requesting permission to speak. Written minutes or notes of proceedings will be recorded for
all governance committees.
The final authority for governance at Grossmont College is the Governing Board. The Governing Board
delegates authority to the President through the District Chancellor. The President and all constituent
groups are committed to a functional and effective participatory governance process.
The Governance Structure
Council – A council meets on a regular basis and is composed of constituency representatives
designated or selected to act in an advisory capacity. A council often directs the work of numerous
committees or task forces.
- Administration/Senate Officers (ADSOC) Council
- Administrative Services Council
- Chairs and Coordinators Council
- Institutional Excellence Council
- Leadership Council
- Planning and Resources Council
- Student Services Council
Standing Committee – A standing committee is composed of constituency representatives and considers matters
pertaining to a designated charge or subject. A committee reports its recommendations to appropriate
representative bodies. Committees exist for the following purposes.
- Academic Program Review Committee
- Academic Rank Committee
- Accreditation Steering Committee
- Administrative Services Program Review Committee
- Bookstore Committee
- Campus Art Review Committee
- Cashier Appeals Committee
- Classified Staffing Committee
- Collegial Mediation Committee
- College Recognition Committee
- Collegewide Professional Development Committee
- Curriculum Committee
- Disciplinary Hearing Committee
- Diversity, Equity & Inclusion
- Enrollment Strategies Committee
- Facilities Committee
- Faculty Staffing Committee
- Faculty Staff Development Committee
- Food Services Advisory Committee
- Formal Student Grievance Hearing Committee
- Institutional Review Committee
- International Programs Committee
- Marketing/Publications Committee
- Matriculation Committee
- Scholarships Committee
- Student Petitions Committee
- Student Services Program Review Committee
- Student Success Steering Committee
- Technology for Teaching & Learning Committee
- World Arts and Cultures Committee
Task Force - A task force addresses special college-wide issues or tasks and meets until the
issue is resolved or the task is completed.
Grossmont College faculty, staff, and students serve on a variety of constituent group College, Senate and
District councils, committees, and task forces. Members of the governance groups of the College are
determined by position held or through selection by constituent groups. When the appointment is to be
made based on the position held by the individual, the specific position is identified in the composition
of the group (e.g., College President, Academic Senate President, CSEA Representative, ASGC President).
When the individual is appointed or elected to represent a constituent group, the following processes are followed:
Academic Senate Appointments - All faculty appointments are made through the Academic Senate.
American Federation of Teachers (AFT) Guild – All AFT appointments are made by the AFT Guild President.
Classified Senate Appointments – All Classified Senate appointments are made through the Classified Senate.
CSEA Appointments - All CSEA appointments are made through the Executive Board of the Chapter.
Student Appointments - All student appointments are made through the ASGC, Inc. Whenever possible, an elected
student member will be asked to serve on College councils, committees, or task forces. When elected student
members are not able to serve, faculty, staff and students are asked to recommend a student representative.
Students who are recommended by staff need to be confirmed by the ASGC.
Administrator Appointments - All administrative appointments are made by the College President.
Appointments - Appointments of membership will generally be made in April/May to fill positions which will be
vacated the subsequent year. Appointments may be otherwise made at any time deemed appropriate by the participatory governance group.
FALL – Updated Governance Structure posted on the college website
SPRING - Revisions to the Organizational and Governance Structures are solicited and collected.
Representatives from Academic Senate, CSEA, Classified Senate, Administration, and the Student Senate
participate in the update of Organizational and Governance Structures.
Assessment of Effectiveness:
The effectiveness of the Governance structure is regularly assessed through the annual institutional effectiveness
survey. Modifications needed are discussed by ADSOC and the appropriate committee or council.
Request For New Council/Committee/Task Force
The process used to request additions, deletions, or changes to the councils, committees, or task forces begins by
completing a Request for Committee/Council/Task Force form available below, in the President’s Office and the
Academic Senate Office. The completed form is submitted to the College President, who has the responsibility to
place the request on the ADSOC agenda.