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PREPARATION OF A PROGRESS REPORT WITH A VISIT
A
Progress Report is a report requested by
the Commission for special purposes. It can occur at any time in
the 6-year accreditation cycle. A Progress Report requires that
the institution provide information, evidence, and analysis
regarding the resolution of the issues to which it was directed
by the Commission’s Action Letter. The institution’s report will
be reviewed by the Commission at its next regularly scheduled
meeting, and the institution will be notified as to what action,
if any, it must take next. The institution is required to send
three copies of its report to the Commission
plus an electronic version. A copy should
also be sent to each team member. The
Progress Report must be reviewed by the
Governing Board prior to its submission.
Visits accompanying
Progress Reports are normally one-day visits by a team of two
members, typically the chair of the comprehensive evaluation
team familiar with the issues confronting the institution and a
member of the Commission or Commission staff. The chair for this
team is appointed by the Commission and agreed upon by the
institution.
The purposes of the
team conducting this visit are to:
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verify the
accuracy and relevance of the report submitted by
the college in response to the specific action of
the Commission
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determine
the extent to which the institution now meets
the Commission standards cited in the recommendations
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report
findings and recommendations to the Commission
Use the following
format for the report:
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Cover Sheet Include the date of submission, the
name and address of the institution,
and a notation that this is a Progress Report.
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Table of Contents
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Statement on Report Preparation The statement, signed
by the Chief Executive
Officer of the institution, describes the process of report
preparation and identifies
those who were involved in its preparation, review, and
approval.
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Response to the Request of the Commission in the Action
Letter
Each recommendation identified by the Commission in its
action letter should be
identified and discussed. The report should describe the
resolution of each
recommendation, analyze the results achieved to date, and
indicate what additional plans the institution has
developed.
Three copies of the report plus an electronic version should be
sent to the Commission office at 10 Commercial Boulevard, Suite
204, Novato, CA 94949.
A copy of the report should also be sent to
each team member.
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