2009 POST-ACCREDITATION REPORT
EVIDENCE ENUMERATION PROCEDURES
For
WRITING TEAM MEMBERS
Writing team members will gather supporting evidence for
their text as they create it. Supporting evidence may be
cited from the following types of formats for sources:
B = bound material
W = web URL
D = word documents,
unbound
V = video
Om = other media
While writing team members are responsible for gathering the
evidence, evidence enumeration will be done centrally by Barb
Guiette and Maria Baeza, Creative Services specialists. They will
assign alphanumeric codes to each piece of evidence and keep track
of it to ensure that any single piece of evidence has only one code
whenever it is referred to in the entire report.
The procedure to be used by writing team members who
gather evidence and need a code
assigned, is as follows:
-
A designated writing team member
for each reporting group (1,5,6, or 7) will e-mail Barb Guiette and Maria
Baeza asking for a code assignment, using the official printed name of
the bound material, web URL, document, video, or other media. The
format should also be specified, using the above source format list.
-
Barb or Maria will reply to the e-mail request with the
appropriate alphanumeric code assignment for each piece of evidence.
(If the code was previously assigned, that will be sent, instead of a new one.)
Writing team members will use the assigned evidence code in the
text, no matter what part of the report they are drafting.
The tracking spreadsheets of all assigned evidence codes and related
titles will be supplied to Bonnie Price, editor, for addition to the
end of the report as the bibliographic references for the entire
document. When available, hard copies of the evidence collected for
each reporting group will be supplied to the editor, as stated
in the spring work schedule.
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