Academic Senate

Academic Senate

Grossmont College

Monday, October 30, 2006

11:00am – 12:20pm in Griffin Gate

CALL TO ORDER

Approval of Agenda

Approval of Minutes from October 16, 2006

PRESIDENT’S REPORT

Report – State Plenary Session

Part Time Faculty Issues

COMMITTEE REPORTS

ACTION ITEMS

INFORMATION ITEMS

Smoking Policy Update – Attachment #1

Institutional Values – Chuck Passentino – Attachment #2

Review of Senate Constitution and By-Laws – Attachment #3 & #4

Faculty to Serve on Committees

Collegewide Professional Develop Comm Nadra Farina-Hess

Shina Alagia

Academic Senate

Grossmont College

Minutes of the Meeting – October 16, 2006

PRESENT: Beth Smith (President); (Vice President); Victoria Howitt (Senate Officer at Large); (Senate Officer at Large); P.J.Ortmeier, Tina Young (Administration of Justice); Jennifer Carmean (ASL); Paul Turounet (Art); Gregg Robinson (Behavioral Sciences); Virginia Dudley, Michael Golden, Michelle Perchez (Biological Sciences); Evan Enowitz, Nate Scharff (Business Administration); Linda Snider, Mark Pressnall (Business Office Technology); Rick Kirby, (Cardiovascular Technology); Martin Larter (Chemistry); Mary Courtney, (Child Development); Sheri Guseman (Communication); Janet Gelb, Diane Mayne-Stafford (Computer Science); Mary Rider, Debbie Lim, Renee Tuller (Counseling); (Culinary Arts); Jane Nolan,Scott Barr (Disabled Student Services); David Mullen (Dance); Chris Hill (Earth Sciences); Gary Phillips, Joan Ahrens, Julie Cardenas, Tony Ding, Tate Hurvitz, Micah Jendian (English); Pat Bennett, (ESL); Sylvia Montejano (EOPS); Jim Symington, Laura Burger, Steve Johns, Larry Larsen (Exercise Science and Wellness); Paul Vincent (Foreign Language); Sue Gonda, Devon Hansen (History); (International Business); Pat Morrison (Library); Peg Hovde, Jenny Vanden Eynden (Math); Evan Wirig, William Snead (Media Communications); (Music); Tom Oertel (Nursing); (Occupational Therapy); David Milroy, Raul Sandelin (PartTime Representatives); Zoe Close, Bill Hoaglin (Philosophy, Humanities & Religious Studies); (Physics, Astronomy, & Physical Sciences); Brian Jennings, Jim Wood (Political Economy); Lorenda Seibold-Phalan (Respiratory Therapy); Craig Everett (Theatre Arts).

ABSENT: Bonnie Schmiege (Vice President); (Administration of Justice); (ASL); Jim Wilsterman, Suda House (Art); Israel Cardona, Teresa Jacob (Behavioral Sciences); (Biological Sciences); Judith Zander (Business Administration); Don Ridgway (Cardiovascular Technology); Jeff Lehman (Chemistry); Sheridan Dewolf (Child Development); Joel Castellaw (Communication); (Computer Science); Tom Gamboa (Cross Cultural Studies); (Counseling);Joe Orate, James Foran (Culinary Arts); (Dance); (Disabled Student Services); Judd Curran (Earth Sciences); (English); Barbara Loveless (ESL); (EOPS); (Exercise Science and Wellness); Ruth F. Konopka (Foreign Language); Marty Ennis (History); Priscilla Rogers (International Business); (LRC); Shirley Pereira, Jeff Waller (Math); (Media Communications); Steve Baker (Music); (Nursing); Christine Vicino (Occupational Therapy); (PartTime Representatives); (Philosophy, Humanities & Religious Studies); Ross Cohen (Physics, Astronomy, & Physical Sciences);(Political Economy); (Respiratory Therapy); Beth Mallette (Theatre Arts).

GUESTS: Kendra Jeffcoat – Interim Assistant Dean, Student Affairs

Chuck Passentino – Faculty, SLO Presentation

Bonnie Price – Accreditation Co-Chair

RECORDER: Tasa Campos

I. CALL TO ORDER

A. Approval of Agenda

A motion was made to approve the agenda.

M/S/U Stafford/Montejano

Approval of Minutes from October 2, 2006

It was noted under the "Information" section, item "C", the last sentence should read, "This item will be an Information Item at the next meeting."

A motion was made to approve the minutes from the October 2, 2006 meeting with the above change.

M/S/U Dudley/Montejano

II. PRESIDENT’S REPORT

Hiring Committee for Grossmont College President

Beth reported the hiring committee for the Grossmont College President position has finished the first round of interviews and have submitted their recommendations to the Chancellor. The next step in the hiring process will be the scheduling of forums on campus. There should be a message coming out from Dean Colli, Interim – President, Grossmont College, by the end of this week.

Other

The following information was also shared:

Beth attended an Area D meeting this weekend with other local Academic Senate Presidents to discuss and prep for the upcoming State Plenary Session. A large issued discussed was Associate Degrees and possible changes. This issue will be covered in more depth later in today’s meeting.

David Milroy shared he would be speaking at the upcoming State Plenary Session. His presentation will include information on Part Time Faculty issues. If you have in questions, please contact David.

III. COMMITTEE REPORTS

ICC – Instructional Computing Committee – Diane Mayne-Stafford

Diane Mayne-Stafford gave an update on the Instructional Computing Committee.

Diane updated the group on the Distance Education Plan the Academic Senate approved last spring. She reviewed Objective 1 through Objective 7 of Year 1 and discussed the items that have been completed, are in the process of being completed, and those that have not been started. The group discussed Objective 5 – Research the Possibility for Students to Attain an Associates Degree Online. One major concern with this objective is who will do the work. A variety of ideas and suggestion were discussed regarding a technician, a faculty member, or a consultant being hired and it was agreed this concern would be addressed at the Senate at a later time.

Diane reviewed the list of proposed ICC/DE training courses for Professional Development Week Spring 2007. Two new additional workshops have been proposed; Advanced Email and Tegrity Training. The group discussed email issues being experienced regarding space and memory.

The Instructional Computing Committee is continuing to monitor the following:

Status of labs in the new buildings

Colleagues Implementation

Webgrade/Micrograde upgrades

Blackboard/WebCT future

Office 2007 release and implementation

Vista release and implementation

Diane reviewed the Proposed Process of the ICC/DE Mentoring Plan for Online/Hybrid Instructors.

Please direct any questions to Diane Mayne-Stafford regarding information discussed today.

IV. ACTION ITEMS

Election of Replacement Senate Officer at Large

The nominations to fill the vacated Senate Officer at Large was opened at the October 2^nd Academic Senate meeting. Beth officially closed the nominations at today’s meeting. She reported there was one nominee, Jennifer Carmean. Beth asked if there were any additional write-ins and there were none.

A motion was made approve Jennifer Carmean’s nomination by acclamation.

M/S/U Kirby/Enowitz

The motion was approved.

Beth congratulated and thanked Jennifer.

Plus/Minus Grading Proposal – Attachment(s) #1 & #2

Beth reviewed Attachment #1, a copy of an email from Jim Fenningham listing issues and questions brought up at the last Student Services Council. Mary Rider and Renee Tuller briefly explained some of Student Services concerns. The group continued to discuss the pros and cons of the proposal. The issue of all or none was discussed. During the previous presentation by Cliff Quinn, he informed the Senate that faculty would have the choice of whether to use the Plus/Minus Grading but information was shared to the contrary. More information is requested.

A motion was made to send the proposal back to the authors and a group be created to gather input from a variety of sectors in order to clarify questions.

M/S/U Milroy/Courtney

Kendra Jeffcoat, Interim Assist Dean Student Affairs stated in order for the ASGC to support the issue, they would need additional information to see the complete impact the change would have on students.

The development of a list of the pros and cons was suggested. This item will return to the Academic Senate at a later time.

Program Review Articulation Questions – Attachment #3

The group reviewed the proposed questions including the suggested changes made since the October 2^nd Senate meeting.

The new proposed questions are as follows:

2.16 List courses that have been formally articulated with high schools. Describe any articulation and collaboration efforts with K-12 schools.

2.17 After reviewing ASSIST.org and the Grossmont College articulation website, describe the status of articulation with CSU and UC systems as well as private universities. Identify concerns or additional needs your department has related to articulation with four-year institutions. Describe how the department ensures that articulations with four-year universities are current.

A motion was made to approve the questions.

M/S/U Courtney/Mayne-Stafford.

The motion was approved.

V. INFORMATION ITEMS

Smoking Policy Update – Attachment #4

Beth reviewed attachment #4, Board Policy 6810 Smoking Ordinance. She stated the policy will be reviewed again after one year once the policy starts being enforced. The group discussed the following:

Penalties

Staff/Faculty vs. Student enforcement

Enrollment

Health issues

Designated smoking sites

Faculty working conditions

It was suggested a map of designated sites be reviewed. This item will return as an information item at the next Academic Senate meeting on October 30^th, 2006.

Institutional Values – Chuck Passentino – Attachment #5

Chuck Passentino presented an Institutional Student Learning Outcomes diagram on "Effective Integration and Application of Knowledge and Skills". The diagram covered the following areas:

Productive Citizenry

Information and Technological Literacy

Scientific Inquiry and Mathematical Literacy

Effective Communication

Cultural Competence

Appreciation for Arts and Humanities

The group discussed the following issues and concerns:

How to measure

Problem solving and critical thinking

Creative expression

Value vs. outcomes

Quantities

General education and degrees

It was agreed more discussion is needed on this item and it will placed on the next Academic Senate meeting agenda as information.

Associate Degree Information – Attachment #6

Beth reported there would be five resolutions on associate degrees at the upcoming State Plenary Session. She reviewed the following five resolutions:

Single Degree Title for the Associate Degree

Defining Associate of Arts and Associate of Science

Associate Degree Title for Occupational Programs

Support for Associate Degrees Based Solely on IGETC and CSU GE Breadth

Opposition to Associate Degrees based Solely on IGETC and CSU GE Breadth

She stated the current information is out of compliance with Title 5 and a decision needs to be made on whether to change Title 5 or to comply and re-exam the associate degrees.

The resolutions will be voted on at the Session. A possible third Associate Degree may be developed. Please send Beth any feedback you may have on the resolutions by Wednesday, October 25^th so she can be prepared for Session.

Review of Senate Constitution and By-Laws – Attachment(s) #7 & #8

Due to lack of time this item was not discussed.

VI. OTHER

Meeting adjourned at 12:25p.m.

*The next meeting will be on October 30th in Griffin Gate.

BS:tmc

Information Item - #1

October 30, 2006

BP 6810 Smoking Ordinance

Reference: Government Code §§ 7596-7598

Adoption Date: February 16, 1988
Updated: June 18, 1996

It shall be the policy of the Board to prohibit smoking in on all District buildings property, except in posted and predesignated outdoor areas.~~, until June 30,2007~~. ~~within twenty feet of any entrance to any District building, and in the physical education and athletic areas of the campuses.~~

~~After July 1, 2007, smoking in all District buildings and outdoors on all campus facilities is forbidden.~~

Any District public safety officer or designated employee authorized by the Vice Chancellor-Business Services or Vice Chancellor-Human Resources may warn or cite any person on property owned or controlled by the District who is in violation of Board Policy 6810, Smoking this policy.

This policy shall be reviewed one year after the date of implementation.

Information Item – Attachment #2

October 30, 2006

Action Item – Attachment #3

October 30 2006

Articles of the Constitution of the Grossmont Academic Senate Current Proposed Changes Fall 2006

I. Name The name of this body shall be the Grossmont College Academic Senate

II. Goals and purposes The goals and purposes for which this organization is formed are:
1. To represent the faculty in the formation of policy in academic and professional matters.

2. To make recommendations to the college administration and to the Governing Board.

3. To facilitate communication among the faculty, the college administration, the classified staff, the students and the Governing Board.

4. To promote the development and maintenance of teaching excellence within the framework of academic freedom and professional responsibilities and ethics.

III. Scope and Representation The Academic Senate represents all nonmangement certified personnel employed at Grossmont College.

IV. Membership and Organization 1.The Senate shall consist of :
a. A Senate Officers Committee consisting of the President, Vice President, two Officers-at-large and the President-elect or Past President. The President shall be elected at large to a four year term in include one year as President-elect, two years as President, and one year as Past President. All other officers shall be elected at large to two-year terms. Officers shall begin their terms on the last day of the spring semester and may succeed themselves for as many terms as elected.

b. Designated Senators as described in Section 3 of the By-Laws.

c. Two at large part-time instructors, elected at large by part-time instructors to terms of two years, with each representative elected in an alternate year.

2. Units represented by Senators are departments or combinations of disciplines for purposes of Senate representation. These units shall be referred to as departments throughout this Constitution. The current alignments of unit representation will be listed as Appendix A to this Constitution. Adjustments to Appendix A will be made by the third Senate meeting of each Fall semester based on each department’s current FTEF.
1. The Senate shall consist of:
a. A Senate Officers Committee consisting of the President, Vice President, and two Officers-at-large. All officers shall be elected to two-year terms. Officers shall begin their terms on the last day of the spring semester and may succeed themselves for as many terms as elected. The President shall not be concurrently elected or appointed as a department chair or coordinator.

b. Same

c. Same

2. Same

V. Meetings 1. There shall be at least one regular meeting each month of the fall and spring semesters.
2. Special meetings shall be called by the Senate President, by a majority of the Senate Officers, by a petition signed by twenty percent of the Senate members, or by a petition signed by twenty percent of the faculty.

3. All meetings will be open to the general faculty and are subject to the Rules of the Brown Act.

VI. Amendments This constitution may be amended by a majority vote of the faculty, as previously defined (Article III), provided that the faculty has been notified in writing of the test of the amendment at least one week prior to the vote, and providing that the amendment has previously been approved by two-thirds of the Academic Senate, or that twenty percent of the total faculty had signed a petition supporting the proposed amendment.

VII. Ratification This constitution when ratified by a majority of all members present and voting, assuming a quorum of the Grossmont College Academic Senate, shall supercede the previous Constitution and become binding on all present and future members of the Senate as soon as the officers and members of the Senate have been elected.

Action Item – Attachment #4

October 30, 2006

By-Laws Section Current Proposed Changes Fall 2006

1. Duties of the officers 1. The President. It shall be the duty of the President:
a. to preside at all meetings of the Senate.

b. to insure that regular meetings of the Senate are held, and that the membership and faculty are adequately informed as to the time and place of each meeting.

c. to call special meetings when necessary or when required by other provisions of this Constitution, and to insure that the membership and faculty are adequately informed as to the time and place of each meeting.

d. to appoint special committees when necessary or when so directed by the membership.

e. to serve or to appoint a designee to serve as an ex-officio member of all committees for which senate representation is required.

f. to be responsible for all correspondence to and from the Senate.

g. to serve as the official representative of the Senate when so authorized.

h. to arrange for representation of the Senate at scheduled meetings of such professional organizations as directed by the membership.

i. to prepare and distribute at the appropriate time, meeting agenda and proposed amendments.

j. to supervise clerical staff assigned to the Senate, who will assist the President as follows:

i. Keeping complete records of proceedings of the Senate meetings,

ii. Distributing minutes of these to each faculty member who requests them,

iii. Brining to each meeting a complete record of the proceedings of the current year, a copy of the Constitution, and the latest copy of Robert’s Rules of Order.

k. to appoint a Parliamentarian.

l. to perform such additional duties not in conflict with any provisions of this Constitution as the membership shall direct.

m. to maintain and operate an Academic Senate office, including all records, files data bases, and appropriate physical assets.

2. The Vice-President. It shall be the duty of the Vice-President:

a. to assist the President and assume the duties in the absence of the President.

b. to perform such additional duties not in conflict with any provisions of this Constitution as the membership shall direct.

3. The President Elect/Immediate Past President. It shall be the duty of the President Elect/Past President :

a. to attend budget, planning and other committees as agreed upon in discussion with the Academic Senate President.

b. to recommend appointments to any committee formed by the Senate and to assist in staffing institutional committees as directed by the Senate.

c. to serve as a liason between the Senate and committees and the Senate.

d. to provide communication with the faculty concerning work of the committees.

4. The Senate Officers Committee, consisting of the four officers and the President Elect or Immediate Past President, will be responsible for:

a. preparing and distributing the agenda.

b. acting on behalf of the Senate in emergencies when the Senate cannot be convened.

c. monitoring the budget of the Senate.

d. maintaining an accurate list of Senate members.

3. Delete

4. The Senate Officers Committee, consisting of the four officers, will be responsible for

a. same

b. same

c. same

d. same

e. And other duties as necessary to facilitate the work of the senate committees.

2. Election of Officers 1. Officers shall be elected by secret ballot vote of the faculty, as defined in Article III, on the last day of the spring semester.
2. Officers will be elected by a simple majority of the votes cast. If for any office no one receives a majority, a run-off election between the two candidates receiving the most votes will be held the following week.

3. Nominations for Senate officers shall be made from a list prepared by the Nominations and Elections Committee. Any member of the faculty is eligible for nomination before the election.

4. At the Senate meeting when the Nominations/Elections Committee presents its list of recommended candidates, nominations for officers may be received from the members of the Senate and faculty at large. This meeting is to be held at a reasonable time before the election.

5. The Nominations/Elections Committee shall make all other necessary rules for carrying out the election of the officers.
1. Officers shall be elected by secret ballot vote of the faculty, as defined in Article III.
3. Nominations for Senate Officers shall be made from a list prepared by the Nominations and Elections Committee. Any member of the full-time faculty is eligible for nomination before the election.

3. Designation of Senators other than officers 1. Senate representatives shall consist of:
a. The chair or coordinator of each department.

b. In addition to the chair or coordinator, each department with more than four but less than ten Full Time Equivalent Faculty (FTEF) may be represented by one senator selected by the department faculty.

c. For each additional ten FTEF, or fraction thereof, a department may select one additional senator.

2. It shall be the responsibility of the faculty within each department to ensure timely designation of their representative and to determine the method of selection.

3. Selection of part-time representatives shall follow the same procedures as those specified for election of officers in Section 2 of the By-Laws, except that they shall be nominated by and elected by a vote of the part-time faculty only.

4. Vacancies 1. President. In case of the continued disability or resignation of the President, the Vice-President shall fill the unexpired term of the President until a special election can be held.
2. Other Officers. In case of the resignation or disability of any elected officer other than the President, the Senate shall designate one of its members to fill the remainder of the of the unexpired term by a simple majority vote.

3. Department representatives. In case of the resignation or disability or continual non-attendance of any Senate member other than an offider, the department, which the Senator represents will conduct a special election to fill the vacancy, in accordance with the provisions of By-Laws Section 3, part 2.

5. Quorum A simple majority of Senators including Senator designees recognized by the Chair at the openings of meetings shall constitue a quorum. Senator positions not filled by departments will be not be included in quorum determinations.

6. Assessments 1. Dues. There shall be no Academic Senate dues.
2. Special Assessments. The Senate may solicit contributions from the faculty when it deems such action advisable.

7. Parliamentary Procedure All meetings of the Senate shall be conducted according to parliamentary law as set forth in the lastest edition of Robert’s Rules of Order.

8. Recall and Referendum 1. If a referendum petition protesting an action by the Academic Senate, signed by ten percent of the faculty, is presented to the Senate President, the President shall suspend such action until a referendum election is held. Prior to such an election, the faculty shall be notified in writing of special meeting to discuss alternate views on the issue. The election, by secret ballot, administered by the Nominations/Elections Committee, shall then be held, in no case more than thirty days following submission of the petition. A simple majority shall determine the outcome.
2. If a recall petition asking for the recall of any officer, signed by ten percent of the genral faculty, is presented to the Nominations/Elections Committee, this committee shall notify, in writing, all faculty of a special meeting to present alternate views on the matter. The election, by secret ballot, administered by the Nominations/Elections Committee, shall then be held, in no case more than thirty days following submission of the petition. A simple majority shall determine the outcome. Any position vacated by recall shall be filled by a special election, by a secret ballot, with nominations and elections supervised by the Nominations/Elections Committee. This election shall be held within two weeks of the successful recall.

9. Committees The Senate shall have the following standing committees:
1. The Curriculum Committee

2. The General Education Committee

3. Program Review Committee

4. Professional Development Committee

5. Instructional Computing Committee

6. The Nominations/Elections Committee, consisting of at least three Senators, shall direct the nomination and election of Senate officers, and supervise special elections as needed. Further, this committee shall accept recall petitions and process them in accordance with the provisions of the Constitution (By-Laws, Section 8, Part 2).

7. The Professional Relations Committee, consisting of a chairperson selected by the Academic Senate, and at least five additional persons selected by the Senate Officers Committee to be assigned as needed, shall serve to mediate personal difficulties of the professional nature not covered by contract grievance procedures.

8. Academic Rank Committee

9. Part Time Faculty Issues Committee

10. By-Laws By-Laws to this Constitution may be adopted by amended by a simple majority of the Senators present and voting (quorum defined in Section 5), provided that the proposal has been introduced at a previous meeting, and provided that the general faculty has been notified in writing of the test of the amendment at least a week prior to the Senate meeting at which the vote on the amendment will be taken.

BP 6810	Smoking Ordinance

Reference:	Government Code §§ 7596-7598

Adoption Date:	February 16, 1988 Updated: June 18, 1996

Articles of the Constitution of the Grossmont Academic Senate	Current	Proposed Changes Fall 2006
I. Name	The name of this body shall be the Grossmont College Academic Senate
II. Goals and purposes	The goals and purposes for which this organization is formed are: 1. To represent the faculty in the formation of policy in academic and professional matters. 2. To make recommendations to the college administration and to the Governing Board. 3. To facilitate communication among the faculty, the college administration, the classified staff, the students and the Governing Board. 4. To promote the development and maintenance of teaching excellence within the framework of academic freedom and professional responsibilities and ethics.
III. Scope and Representation	The Academic Senate represents all nonmangement certified personnel employed at Grossmont College.
IV. Membership and Organization	1.The Senate shall consist of : a. A Senate Officers Committee consisting of the President, Vice President, two Officers-at-large and the President-elect or Past President. The President shall be elected at large to a four year term in include one year as President-elect, two years as President, and one year as Past President. All other officers shall be elected at large to two-year terms. Officers shall begin their terms on the last day of the spring semester and may succeed themselves for as many terms as elected. b. Designated Senators as described in Section 3 of the By-Laws. c. Two at large part-time instructors, elected at large by part-time instructors to terms of two years, with each representative elected in an alternate year. 2. Units represented by Senators are departments or combinations of disciplines for purposes of Senate representation. These units shall be referred to as departments throughout this Constitution. The current alignments of unit representation will be listed as Appendix A to this Constitution. Adjustments to Appendix A will be made by the third Senate meeting of each Fall semester based on each department’s current FTEF.	1. The Senate shall consist of: a. A Senate Officers Committee consisting of the President, Vice President, and two Officers-at-large. All officers shall be elected to two-year terms. Officers shall begin their terms on the last day of the spring semester and may succeed themselves for as many terms as elected. The President shall not be concurrently elected or appointed as a department chair or coordinator. b. Same c. Same 2. Same
V. Meetings	1. There shall be at least one regular meeting each month of the fall and spring semesters. 2. Special meetings shall be called by the Senate President, by a majority of the Senate Officers, by a petition signed by twenty percent of the Senate members, or by a petition signed by twenty percent of the faculty. 3. All meetings will be open to the general faculty and are subject to the Rules of the Brown Act.
VI. Amendments	This constitution may be amended by a majority vote of the faculty, as previously defined (Article III), provided that the faculty has been notified in writing of the test of the amendment at least one week prior to the vote, and providing that the amendment has previously been approved by two-thirds of the Academic Senate, or that twenty percent of the total faculty had signed a petition supporting the proposed amendment.
VII. Ratification	This constitution when ratified by a majority of all members present and voting, assuming a quorum of the Grossmont College Academic Senate, shall supercede the previous Constitution and become binding on all present and future members of the Senate as soon as the officers and members of the Senate have been elected.

By-Laws Section	Current	Proposed Changes Fall 2006
1. Duties of the officers	1. The President. It shall be the duty of the President: a. to preside at all meetings of the Senate. b. to insure that regular meetings of the Senate are held, and that the membership and faculty are adequately informed as to the time and place of each meeting. c. to call special meetings when necessary or when required by other provisions of this Constitution, and to insure that the membership and faculty are adequately informed as to the time and place of each meeting. d. to appoint special committees when necessary or when so directed by the membership. e. to serve or to appoint a designee to serve as an ex-officio member of all committees for which senate representation is required. f. to be responsible for all correspondence to and from the Senate. g. to serve as the official representative of the Senate when so authorized. h. to arrange for representation of the Senate at scheduled meetings of such professional organizations as directed by the membership. i. to prepare and distribute at the appropriate time, meeting agenda and proposed amendments. j. to supervise clerical staff assigned to the Senate, who will assist the President as follows: i. Keeping complete records of proceedings of the Senate meetings, ii. Distributing minutes of these to each faculty member who requests them, iii. Brining to each meeting a complete record of the proceedings of the current year, a copy of the Constitution, and the latest copy of Robert’s Rules of Order. k. to appoint a Parliamentarian. l. to perform such additional duties not in conflict with any provisions of this Constitution as the membership shall direct. m. to maintain and operate an Academic Senate office, including all records, files data bases, and appropriate physical assets. 2. The Vice-President. It shall be the duty of the Vice-President: a. to assist the President and assume the duties in the absence of the President. b. to perform such additional duties not in conflict with any provisions of this Constitution as the membership shall direct. 3. The President Elect/Immediate Past President. It shall be the duty of the President Elect/Past President : a. to attend budget, planning and other committees as agreed upon in discussion with the Academic Senate President. b. to recommend appointments to any committee formed by the Senate and to assist in staffing institutional committees as directed by the Senate. c. to serve as a liason between the Senate and committees and the Senate. d. to provide communication with the faculty concerning work of the committees. 4. The Senate Officers Committee, consisting of the four officers and the President Elect or Immediate Past President, will be responsible for: a. preparing and distributing the agenda. b. acting on behalf of the Senate in emergencies when the Senate cannot be convened. c. monitoring the budget of the Senate. d. maintaining an accurate list of Senate members.	3. Delete 4. The Senate Officers Committee, consisting of the four officers, will be responsible for a. same b. same c. same d. same e. And other duties as necessary to facilitate the work of the senate committees.
2. Election of Officers	1. Officers shall be elected by secret ballot vote of the faculty, as defined in Article III, on the last day of the spring semester. 2. Officers will be elected by a simple majority of the votes cast. If for any office no one receives a majority, a run-off election between the two candidates receiving the most votes will be held the following week. 3. Nominations for Senate officers shall be made from a list prepared by the Nominations and Elections Committee. Any member of the faculty is eligible for nomination before the election. 4. At the Senate meeting when the Nominations/Elections Committee presents its list of recommended candidates, nominations for officers may be received from the members of the Senate and faculty at large. This meeting is to be held at a reasonable time before the election. 5. The Nominations/Elections Committee shall make all other necessary rules for carrying out the election of the officers.	1. Officers shall be elected by secret ballot vote of the faculty, as defined in Article III. 3. Nominations for Senate Officers shall be made from a list prepared by the Nominations and Elections Committee. Any member of the full-time faculty is eligible for nomination before the election.
3. Designation of Senators other than officers	1. Senate representatives shall consist of: a. The chair or coordinator of each department. b. In addition to the chair or coordinator, each department with more than four but less than ten Full Time Equivalent Faculty (FTEF) may be represented by one senator selected by the department faculty. c. For each additional ten FTEF, or fraction thereof, a department may select one additional senator. 2. It shall be the responsibility of the faculty within each department to ensure timely designation of their representative and to determine the method of selection. 3. Selection of part-time representatives shall follow the same procedures as those specified for election of officers in Section 2 of the By-Laws, except that they shall be nominated by and elected by a vote of the part-time faculty only.
4. Vacancies	1. President. In case of the continued disability or resignation of the President, the Vice-President shall fill the unexpired term of the President until a special election can be held. 2. Other Officers. In case of the resignation or disability of any elected officer other than the President, the Senate shall designate one of its members to fill the remainder of the of the unexpired term by a simple majority vote. 3. Department representatives. In case of the resignation or disability or continual non-attendance of any Senate member other than an offider, the department, which the Senator represents will conduct a special election to fill the vacancy, in accordance with the provisions of By-Laws Section 3, part 2.
5. Quorum	A simple majority of Senators including Senator designees recognized by the Chair at the openings of meetings shall constitue a quorum. Senator positions not filled by departments will be not be included in quorum determinations.
6. Assessments	1. Dues. There shall be no Academic Senate dues. 2. Special Assessments. The Senate may solicit contributions from the faculty when it deems such action advisable.
7. Parliamentary Procedure	All meetings of the Senate shall be conducted according to parliamentary law as set forth in the lastest edition of Robert’s Rules of Order.
8. Recall and Referendum	1. If a referendum petition protesting an action by the Academic Senate, signed by ten percent of the faculty, is presented to the Senate President, the President shall suspend such action until a referendum election is held. Prior to such an election, the faculty shall be notified in writing of special meeting to discuss alternate views on the issue. The election, by secret ballot, administered by the Nominations/Elections Committee, shall then be held, in no case more than thirty days following submission of the petition. A simple majority shall determine the outcome. 2. If a recall petition asking for the recall of any officer, signed by ten percent of the genral faculty, is presented to the Nominations/Elections Committee, this committee shall notify, in writing, all faculty of a special meeting to present alternate views on the matter. The election, by secret ballot, administered by the Nominations/Elections Committee, shall then be held, in no case more than thirty days following submission of the petition. A simple majority shall determine the outcome. Any position vacated by recall shall be filled by a special election, by a secret ballot, with nominations and elections supervised by the Nominations/Elections Committee. This election shall be held within two weeks of the successful recall.
9. Committees	The Senate shall have the following standing committees: 1. The Curriculum Committee 2. The General Education Committee 3. Program Review Committee 4. Professional Development Committee 5. Instructional Computing Committee 6. The Nominations/Elections Committee, consisting of at least three Senators, shall direct the nomination and election of Senate officers, and supervise special elections as needed. Further, this committee shall accept recall petitions and process them in accordance with the provisions of the Constitution (By-Laws, Section 8, Part 2). 7. The Professional Relations Committee, consisting of a chairperson selected by the Academic Senate, and at least five additional persons selected by the Senate Officers Committee to be assigned as needed, shall serve to mediate personal difficulties of the professional nature not covered by contract grievance procedures.	8. Academic Rank Committee 9. Part Time Faculty Issues Committee
10. By-Laws	By-Laws to this Constitution may be adopted by amended by a simple majority of the Senators present and voting (quorum defined in Section 5), provided that the proposal has been introduced at a previous meeting, and provided that the general faculty has been notified in writing of the test of the amendment at least a week prior to the Senate meeting at which the vote on the amendment will be taken.