Marsha Raybourn – Grossmont College, Supervisor, Instructional Operations

Laura Stein – Intern

June Yang – Grossmont College, Faculty

A motion was made to approve the day’s agenda.

M/S/U Atchison/Olmstead

A motion was made to approve the March 19, 2007 meeting minutes.

William Snead noted he was in attendance at the meeting but was showing absent. Beth reminded everyone to please sign in to help keep attendance in order.

M/S/U Obegi/Schmiege

Beth reported on the Board Workshop on Collegial Consultation that had been held on Tuesday, March 27^th. Ten faculty from Grossmont attended the workshop. She stated the meeting was useful but not technical assistance. The workshop reviewed Title 5 regulations, Education Code and the role of collegial consultation. The meeting was informative. The Chancellor suggested a possible development of a District Senate. The group discussed the workshop and the possibility of joint and district senate meetings.

Beth reminded everyone the ballots for the current Academic Senate election had been distributed. Please remind both full time and part time faculty in your departments to vote. The election will close on Friday, April 20 at 12:00 p.m.

Beth reported three more Academic Senate meetings are schedule for the remainder semester, April 30, May 7, and May 21. The May 21 meeting is during finals week and Beth needed input on whether to cancel the meeting or move forward with the schedule. The next two meetings will run back to back. The Senate may need to schedule an additional meeting in order to vote on Accreditation and a quorum will be needed in order to vote. The group discussed other possible meeting dates. No final decision was made.

Beth reviewed the process of faculty members being appointed to hiring committees. She reviewed an overhead copy of the Title 5 regulations. All faculty appointed to committees need to be approved by the Academic Senate and not hand picked. Currently, there have been some situations to where this process is not being followed. The group discussed the proper process. Administrators’ assistance is needed in order to keep the process running accordingly. A faculty member from the Math, Natural Sciences & Exercise Science division is needed to sit on the Vice President, Academic Affairs Hiring Committee. The first faculty member had to drop out. The committee will start interviewing candidates this Monday. Please contact Beth if interested.

The group discussed problems with other committees on campus, especially the task forces set up to work on the new buildings.

Chris Hill gave a Power Point presentation of the Grossmont College Curriculum Committee. She reported the Curriculum Committee was running on full membership this year and many tasks were completed. Both Chris and Tina Pitt commended Marsha Raybourn and the Instructional Operations staff on all the hard work and extra time they have been committing to the curriculum issues. The Curriculum Committee has completed the following:

The committee is continuing ongoing discussions regarding the following:

Chris also discussed the reorganizing of the Curriculum Committee structure and possible changes.

The group then moved to reviewed agenda Attachment #1 containing information on the proposal proposing a return to an internal Grossmont College deadline for faculty to submit curriculum proposals closer to the end of the spring semester instead of the current September date. Chris and the group discussed reasons behind the suggested change.

Chris then reported on the GE Committee issue and whether or not the committee is still needed. The Curriculum Committee has been handling most GE issues. The group discussed reasons as to why the GE Committee stopped functioning and other options and processes. It was suggested a GE Task Force be developed and implement next year to take a look at the issue.

None.

Beth reviewed agenda Attachment #2. The attachment contained the Senate By-Laws and the suggested changes that had been reviewed at the last senate meeting. The Senate Officers had not received any concerns or suggestions regarding the changes since the last meeting. Beth and the group read through each of the proposed changes individually. The group discussed Section 2. Election of Officers, #5, in some depth. Concern was expressed regarding the duties of the Nomination/Elections Committee listed in the wording. The group agreed to wait on the changing of the wording until the New Election Rules were reviewed. A cleaned up version of the by-laws will be distributed with the agenda for the next meeting.

Beth shared the Senate Officers had received no feedback on the public comment recommendations discussed at the last Senate meeting. The group discussed the benefits of having public comments at the beginning of the meeting compared to the end of the meeting. The length of time per speaker was discussed. The consensus was that a section of time be set aside for public comment at the beginning of the meetings. A cleaned version of the recommendation will return at the next Senate meeting as an Action Item.

Beth briefly reviewed the Attachment #4 on Senate Election Rules for Future Elections. Please review the rules with your departments. The item will return at the next Senate meeting.

The following list of faculty earning Academic Rank was reviewed:

Associate Professor

Professor

This information will return as an Action Item at the next meeting.

The group briefly reviewed Attachment #5 reflecting information on the Institutional Planning and Research Committee. The information included the charge, chair, composition, and meeting schedule of the committee. Beth stated this is one of the first benefits from the Board Workshop on Collegial Consultation.

After "Call to Order," before "Approval of Agenda" would allow the agenda to be amended should someone’s comment be crucial to the Senate to discuss. A motion could be made to add the item to the agenda.

Persons wanting to speak during public comment would know what time he/she should be present at the meeting.

This would allow the Senate to take into consideration the person’s comments when discussion for the item is reached on the agenda.

1. Senate representatives shall consist of:

2. It shall be the responsibility of the faculty within each department to ensure the timely designation of their representative and to determine the method of selection.

3. Selection of part-time representatives shall follow the same procedures as those specified for election of officers in Section 2 of the Bylaws, except that they shall be elected by a vote of the part-time faculty only.

1. President. In case of the continued disability or resignation of the President, the Vice-President shall fill the unexpired term of the President until a special election can be held.

2. Other Officers. In case of the resignation or disability of any elected officer other than the President, the Senate shall designate one of its members to fill the remainder of the unexpired term by a simple majority vote.

3. Department representatives. In case of the resignation or disability or continual non-attendance of any Senate member other than an officer, the department, which the Senator represents will conduct a special election to fill the vacancy, in accordance with the provisions of By-Laws Section 3, part 2.

1. Dues. There shall be no Academic Senate dues.

2. Special Assessments. The Senate may solicit contributions from the faculty when it deems such action advisable.

1. If a referendum petition protesting an action by the Academic Senate, signed by ten percent of the faculty, is presented to the Senate President, the President shall suspend such action until a referendum election is held. Prior to such election, the faculty shall be notified in writing of a special meeting to discuss alternate views on the issue. The election, by secret ballot, administered by the Nominations/Elections Committee, shall then be held, in no case more than thirty days following submission of the petition. A simple majority shall determine the outcome.

2. If a recall petition asking for the recall of any officer, signed by ten percent of the general faculty, is presented to the Nominations/Elections Committee, this committee shall notify, in writing, all faculty of a special meeting to present alternate views on the matter. The election, by secret ballot, administered by the Nominations/Elections Committee, shall then be held, in no case more than thirty days following submission of the petition. A simple majority shall determine the outcome. Any position vacated by recall shall be filled by a special election, by secret ballot, with nominations and election supervised by the Nominations/Elections Committee. This election shall be held within two weeks of the successful recall.

1. Curriculum Committee

2. Academic Program Review Committee

3. Faculty Professional Development Committee

4. Instructional Computing Committee

5. Academic Rank Committee

6. Part Time Faculty Issues Committee

7. The Nominations and Elections Committee, consisting of at least three Senators, shall direct the nomination and election of Senate officers, and supervise special elections as needed. Further, this committee shall accept recall petitions and process them in accordance with the provisions of this Constitution (By-Laws, Section 8, Part 2).

8. The Professional Relations Committee