Academic Senate

Grossmont College

Monday, April 17, 2006

11:00am – 12:20pm in ROOM 524

 

CALL TO ORDER

Approval of Agenda

Approval of Minutes from April 3, 2006

PRESIDENT’S REPORT

ACTION ITEMS

Student Grievance and Due Process Procedure – Attachment #1

Statute of Limitations on Grade Changes – Attachment #2

Board Policy Review – Hand-out at last meeting

INFORMATION ITEMS

Distance Ed Plan – Attachment #3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Academic Senate

Grossmont College

Minutes of the Meeting – April 3, 2006

PRESENT: Beth Smith (President); Bonnie Schmiege (Vice President); Victoria Howitt (Senate Officer at Large); Craig Milgrim (Senate Officer at Large); P.J.Ortmeier, (Administration of Justice); Jennifer Carmean (ASL); Paul Turounet (Art); Israel Cardona, Gregg Robinson (Behavioral Sciences); Dave Wertlieb, Virginia Dudley, Michael Golden (Biological Sciences); Brian Keliher, Nate Scharff (Business Administration); Linda Snider, Mark Pressnall (Business Office Technology); Don Ridgway (Cardiovascular Technology); (Chemistry); Sheridan Dewolf (Child Development); Joel Castellaw, Sheri Guseman (Communication); (Computer Science); Mary Rider (Counseling); Tom Gamboa (Cross Cultural Studies); James Foran for Joe Orate, Evan Enowitz (Culinary Arts); Jane Nolan, Scott Barr (Disabled Student Services); (Dance); Chris Hill (Earth Sciences); Gary Phillips, Linda Mitchell, Stephanie Mood, Qais Sako (English); Virginia Berger, Nancy Herzfeld-Pipkin, Chuck Passentino (ESL); (EOPS); Jim Symington, Laura Burger (Exercise Science and Wellness); (Foreign Language); Sue Gonda, Devon Hansen (History); (International Business); Michelle Blackman, Pat Morrison (Library); Peg Hovde, Nemie Capacia, Jeff Waller, Susan Working (Math); (Media Communications); (Music); (Nursing); Valerie Plummer (Occupational Therapy); David Milroy (PartTime Representatives); Zoe Close, Bill Hoaglin (Philosophy, Humanities & Religious Studies); Ross Cohen (Physics, Astronomy, & Physical Sciences); Todd Myers (Political Economy); Lorenda Seibold- Phalan (Respiratory Therapy); (Theatre Arts).

ABSENT: Lance Parr, Tina Young (Administration of Justice); Jim Wilsterman, Suda House (Art); Teresa Jacob (Behavioral Sciences); (Biological Sciences); (Business Administration); Rick Kirby (Cardiovascular Technology); Tom Olmstead (Chemistry); Mary Courtney (Child Development); (Communication); Janet Gelb, Diane Mayne-Stafford, Clifton Quinn (Computer Science); (Cross Cultural Studies); Debbie Lim,, Renee Tuller (Counseling); Kathy Meyer (Dance); (Disabled Student Services); Mark Goodman, Tim Cliffe (Earth Sciences); Julie Cardenas (English); (ESL); Sylvia Montejano (EOPS); Karen Caires, Joyce Sake (Exercise Science and Wellness); Ruth F. Konopka, Carmen Hernandez (Foreign Language); Marty Ennis (History); Priscilla Rogers (International Business); (Math); Evan Wirig, William Snead (Media Communications); Steve Baker, Fred Benedetti, Derek Cannon (Music); Nancy Tendal (Nursing); Raul Sandelin (PartTime Representatives); (Philosophy, Humanities & Religious Studies); Dennis Collins (Physics, Astronomy, & Physical Sciences);, Brian Jennings (Political Economy); (Respiratory Therapy); Beth Mallette, Craig Everett (Theatre Arts).

GUESTS: Joan Ahrens, Faculty - English

Dean Colli, Interim President – Grossmont

Della Elliott, Staff – Public Information

Marsha Raybourn, Supervisor – Instructional Operations

Jon Ross – Ross Books

Rick Walker – Student

 

RECORDER: Tasa Campos

I. CALL TO ORDER

A. Approval of Agenda

A motion was made to approve the agenda.

M/S/U Schmiege/Wertlieb

Approval of Minutes from March 20, 2006

A motion was made to approve the minutes from the March 20, 2006 meeting.

M/S/U Howitt/Hill

II. PRESIDENT’S REPORT

Beth reminded everyone the next Academic Senate meeting is schedule for Monday, April 17, the day everyone returns from Spring Break. The meeting location will be Room 524.

 

lI. ACTION ITEMS

Resolution to Begin Problem Solving – Attachment #1

Beth shared an additional version of the resolution had been submitted last week different from the Version C that had been sent out attached with the agenda. She asked the group to review both Version C and the new Version D.

Beth reviewed an overhead version of the AB1725 Implementation Assistance Request form from the State Academic Senate. This is the form used to request Technical Assistance. Beth shared SOC had submitted a request for Technical Assistance to the Chancellor in January, 2005, but the Chancellor declined to sign it. The Chancellor stated he was not aware of any problems. The Senate had originally selection Shared Governance, Curriculum, Budget Process, and Evaluation of Administrators as areas of concern on the form.

A motion was made to put both Version C and Version D on the floor for discussion.

M/S/U Wertlieb/Phillips

The group discussed the resolutions.

A motion was made to change the alphabetized list on Version D to the following:

A. Shared Governance

Collegial consultation between the board and the senate.

Responsibilities to create mutual agreement and collegial consultation between the chancellor and the senate.

Budget Process

Curriculum

Evaluation of Administrators

M/S/U Milgrim/Schmiege

The motion passed to approve Version D with the above changes.

The group discussed attaching addendums of prior information on requests of technical assistance and resolutions to Version D of the current resolution.

A motion was made for SOC to attach additional information to Version D of the Resolution to Begin Problem Solving.

M/S/P Wertlieb/Robinson

There were two oppositions. The motion passed.

Craig Milgrim requested that since the resolution has been approved, the senate officers would like direction from the senate. The group discussed a variety of options.

Beth shared that she and Bonnie Schmiege had met with Governing Board members Garrett and Weeks last week and the Chancellor has requested a meeting with SOC.

After much discussion, the Senate directed SOC to first meet with the Chancellor to discuss the resolution, then other ideas will be considered.

IV. INFORMATION ITEMS

Student Grievance and Due Process Procedure – Attachment #2

The Senate reviewed an overhead version of the process. Beth shared this deadline for this is April so the information can go into the catalog. Changes were suggested and noted. The changes will be reflected in the draft at the next Academic Senate meeting when this item is moved to action.

Statute of Limitations on Grade Changes – Attachment #3

The group reviewed and discussed the attachment. This item will return at the next Academic Senate meeting as an action item.

Board Policy Review – Hand-out

The Senate reviewed the following New Board Policies:

BP 3518 Child Abuse Reports

BP 3750 Security of Copyright

BP 3715 Intellectual Property

BP 5010 Admissions

BP 5016 Probation, Disqualification, and Readmission

BP 5052 Open Enrollment

BP 7210 Academic Employees

Faculty to Serve on Committees

The Senate reviewed the Faculty to Serve on Committees list.

A motion was made to suspend the rules and move this information item to action.

M/S/U Wertlieb/Barr

A motion was made to approve the Faculty to Serve on Committees list.

M/S/U Wertlieb/Burger

The following list was approved:

Tina Perez Distinguished Faculty

Judy Zander Distinguished Faculty

Shina Alagia Distinguished Faculty

Jane Nolan Distinguished Faculty

Carmean Hernandez Distinguished Faculty

Cary Willard Accreditation Standard II, Co-Chair

Shirley Pereira Planning & Budget, Co-Chair – Fall 06

Meeting adjourned at 12:18 p.m.

*The next meeting will be April 17th, in Room 524.

BS:tmc

 

Attachment #1

Action 4-17-06

 

 

The Student Grievance and Due Process Procedure is designed to provide a prompt and equitable process for addressing student allegations of an unjustified action or decision by a member of the campus community. It is the responsibility of the student to provide proof of the alleged unfair or improper action which affected his or her status, rights or privileges.

For additional information including applicable timelines, and/or a copy of the Student Grievance and Due Process Procedure publication, please contact the Assistant Dean of Student Affairs, in Room 636 or at (619)-644-7601.

 

Process Summary:

Step 1: The student contacts the individual he/she believes has committed an unfair or improper action in order to convey his/her concern and seek a solution.

Step 2: If the issue is not resolved by an informal discussion, the student contacts the individual’s immediate supervisor, chair, or coordinator for possible resolution of the matter.

Step 3: If the matter is still not resolved the student contacts the appropriate administrative dean’s office for possible resolution of the issue.

Step 4: If the student and dean are unable to resolve the issue, the student can contact the Assistant Dean of Student Affairs to discuss student due process rights and the grievance procedures.

The student should maintain a record of all correspondences, meetings and discussions in each step of the resolution process.

If the issue in question is a grade, it is worthwhile to note the California Education Code Section 76224(a) states:

"When grades are given for any course of instruction taught in a community college district, the grade given to each student shall be the grade determined by the instructor of the course and the determination of the student’s grade by the instructor, in the absence of mistake, fraud, bad faith, or incompetency, shall be final." (2004)

 

 

 

 

 

 

 

 

Attachment #2

Action 4-17-06

 

Statute of Limitations on Grade Changes

Current Statement:

In the absence of mistake, fraud, incompetency or bad faith, the determination of the student’s grades by the instructor shall be final once they have been filed in the Admissions and Records Office.  Questions regarding final grades should be brought to the attention of the Dean of Admissions and Records during the semester immediately following the class in question.

Proposed New Statement:
In the absence of mistake, fraud, incompetency or bad faith, the determination of the student’s grades by the instructor shall be final once they have been filed in the Admissions and Records Office.  Questions regarding final grades should be brought to the attention of the instructor.  If further discussion is needed, the issue should be brought to the dean of the division.  All questions regarding grade changes should be made within two years immediately following the year in which the grade in question was earned.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachment #3

Information 04-17-06

GROSSMONT COLLEGE

DRAFT

DISTANCE EDUCATION PLAN

2005-2008

In the Fall of 2005, Grossmont College offers 87 online and 27 hybrid classes. According to campus research, the online student population comes from similar demographics to the on-campus students. The online population mostly comes from the local geographical area; however, our local geographic area extends to the Borrego Desert as well as the mountain communities. Also, there are Grossmont students who are out of town for one reason or another (military away on duty, international students home for the summer, students who travel in their occupations) who continue their education online. Surprisingly enough, the online, computer literate student is not necessarily under 30. Many of our online students are in their 40s and some in their 50s. They expect the same quality of education from their online classes that they would receive on campus. Through curriculum and evaluations, the college has maintained this high quality that is reflected in online courses.

Grossmont students benefit from online course offerings. Students who cannot come to on-campus classes because of significant distances, work schedules, physical disabilities, or familial responsibilities can be served equally well by Grossmont College online courses. The college also benefits by the freeing of brick and mortar classrooms which may be used for additional on-campus offerings. Although distance education will never replace traditional on-campus education, online courses do provide students with a viable alternative. As Grossmont College has always been on the "cutting-edge", the development of an online degree or certificate program is necessary to stay competitive. This Plan focuses on the growth of Distance Education at Grossmont College over the next three-year period.

Goal: To offer students access to quality education via distance education and hybrid classes.

Year 1 (2005-2006)

Objective 1: Provide training to faculty to ensure good practices are exercised.

Action to meet objective:

Find a trainer for WebCT and Blackboard;

Have formalized Staff Development training for online instructors which includes pedagogy and methodology and technical development.

Institutionalize the training recommendations for teaching online.

Provide training to instructors on web accessibility.

Establish guidelines for adding/dropping students in keeping with Admissions & Records procedures and have them approved by the Academic Senate.

Develop a mentor process for new online instructors.

Encourage faculty to participate in the ICC Distance Education Committee (an Academic Senate committee).

Objective 2: Provide training to students for successful online learning.

Develop a course for student success in online learning.

Have instructors be cognizant of and reference GCCCD Online orientation to their students.

Establish a student "help" desk through the campus webpage.

Objective 3: Increase number of online offerings including hybrid courses.

Include information on hybrid courses on GCCCD Online;

Provide workshops to inform instructors how to develop hybrid courses;

Establish training to teach hybrid courses.

Provide campus-wide information on the benefits of hybrid courses.

Work with counselors to explain online courses to gain support.

Objective 4: Provide services to online students the same as on-campus students.

Promote the use of Library online services;

Promote the use of online Student Services;

Promote the use of the web for other resources including the bookstore, financial aid, and careers.

Objective 6: Offer an online Associate Degree

Begin research and planning to offer an online degree;

Solicit input from faculty on the feasibility of offering an online degree or certificate.

Increase cooperation between campuses to offer an online degree.

Year 2 (2006-2007)

Objective 1: Provide training to faculty to ensure good practices are exercised.

Action to meet objective:

Research and develop a certificate of achievement for instructors who have successfully completed online teaching recommendations.

Implement guidelines for adding/dropping students in keeping with Admissions & Records procedures.

Implement the mentor system for new online instructors.

Establish an incentive for faculty to develop new online courses.

Establish administrative support of a faculty distance education coordinator.

Objective 2: Provide training to students for successful online learning.

Offer a course for student success in online learning.

Implement a student "help" desk through the campus webpage.

Objective 3: Evaluate increased online and hybrid offerings.

Request statistical reports from Institutional Research.

Analyze reports and report findings to Administration and Academic Senate.

Objective 4: Provide faculty input for new portal system.

Request an appointment of a faculty member to serve on an advising committee that reviews the functions of the new portal system.

Objective 5: Continue improving online support services.

Evaluate the use of support services by online students.

Analyze the support services and make recommendations for additional services and/or improvements.

Objective 6: Offer an online Associate Degree

Report to the Academic Senate the results of the research and planning to offer an online degree.

Continue cooperation between campuses to offer an online degree.

Objective 7: Provide technical and developmental support for faculty.

Investigate the possibility of hiring a developer for online courses;

Investigate the feasibility of hiring technical support staff.

Year 3 (2007-2008)

Objective 1: Provide training to faculty to ensure good practices are exercised.

Action to meet objective:

Implement the certificate of achievement for instructors who have successfully completed online teaching recommendations.

Implement incentives for faculty to develop new online courses.

Implement process to appoint a faculty distance education coordinator.

Objective 2: Provide faculty input for new portal system.

Evaluate the portal system and its effective use among students and faculty.

Evaluate student "help desk" functions.

Objective 3: Continue development of online and hybrid courses.

Implement recommendations based on previous research.

Develop on-going evaluation process for distance education.

Objective 4: Implement online degree offerings.

Work with faculty and departments to determine curriculum for online degree offering.

Work with counselors and departments to establish sequential online course offerings.

Continue cooperation with Cuyamaca College.

Objective 5: Provide technical and developmental support for faculty.

Implement recommendations discovered through investigation of hiring a developer for online classes.

Implement recommendations discovered through investigation of hiring a technical support staff.