Academic Senate

Academic Senate

Grossmont College

Monday, March 20, 2006

11:00am – 12:20pm in Griffin Gate

CALL TO ORDER

Approval of Agenda

Approval of Minutes from March 6, 2006

PRESIDENT’S REPORT

Enrollment – Dr. Dean Colli

Distinguished Faculty – Bonnie Schmiege

ACTION ITEMS

Resolution to Begin Problem Solving – Version A & B, Attachment #1

Revised Board Policies (Bring handouts from last meeting.)

INFORMATION ITEMS

Distance Ed Plan – Attachment #2

Student Grievance and Due Process Procedure – Attachment #3

Statute of Limitations on Grade Changes – Attachment #4

Faculty to Serve on Committees

Tina Perez Distinguished Faculty

Judy Zander Distinguished Faculty

Shina Alagia Distinguished Faculty

Jane Nolan Distinguished Faculty

Carmen Hernandez Distinguished Faculty

Cary Willard Accreditation Standard II, Co-Chair

Academic Senate

Grossmont College

Minutes of the Meeting – March 6, 2006

PRESENT: Beth Smith (President); Bonnie Schmiege (Vice President); Victoria Howitt (Senate Officer at Large); Craig Milgrim (Senate Officer at Large); P.J.Ortmeier, Tina Young (Administration of Justice); Jennifer Carmean (ASL); Jim Wilsterman, Suda House, Paul Turounet (Art); Gregg Robinson (Behavioral Sciences); Dave Wertlieb, Michael Golden (Biological Sciences); (Business Administration); Linda Snider, Mark Pressnall (Business Office Technology); Rick Kirby, Don Ridgway (Cardiovascular Technology); (Chemistry); Mary Courtney (Child Development); Sheri Guseman (Communication); Janet Gelb, Diane Mayne-Stafford (Computer Science); Mary Rider, Debbie Lim, Renee Tuller (Counseling); (Cross Cultural Studies); James Foran for Joe Orate, Evan Enowitz (Culinary Arts); Jane Nolan, Scott Barr (Disabled Student Services); (Dance); Chris Hill (Earth Sciences); Gary Phillips, Julie Cardenas Linda Mitchell, Stephanie Mood, Qais Sako (English); Virginia Berger, Chuck Passentino Nancy Herzfeld-Pipkin (ESL); Sylvia Montejano (EOPS); Jim Symington, Laura Burger (Exercise Science and Wellness); Ruth F. Konopka, (Foreign Language); Sue Gonda, Devon Hansen (History); (International Business); Michelle Blackman, Pat Morrison (Library); Peg Hovde, Nemie Capacia, Jeff Waller, Susan Working (Math); Evan Wirig (Media Communications); (Music); (Nursing); Valerie Plummer (Occupational Therapy); (PartTime Representatives); Bill Hoaglin (Philosophy, Humanities & Religious Studies); Ross Cohen (Physics, Astronomy, & Physical Sciences); Todd Myers (Political Economy); Lorenda Seibold- Phalan (Respiratory Therapy); (Theatre Arts).

ABSENT: Lance Parr (Administration of Justice); Israel Cardona, Teresa Jacob (Behavioral Sciences); Virginia Dudley (Biological Sciences); Brian Keliher, Nate Scharff (Business Administration); (Cardiovascular Technology); Tom Olmstead (Chemistry); Sheridan Dewolf (Child Development); Joel Castellaw (Communication); Clifton Quinn (Computer Science); Tom Gamboa (Cross Cultural Studies); Kathy Meyer (Dance); (Disabled Student Services); Mark Goodman, Tim Cliffe (Earth Sciences); (English); (ESL); Karen Caires, Joyce Sake (Exercise Science and Wellness); Carmen Hernandez (Foreign Language); Marty Ennis (History); Priscilla Rogers (International Business); (Math); William Snead (Media Communications); Steve Baker, Fred Benedetti, Derek Cannon (Music); Nancy Tendal (Nursing); David Milroy, Raul Sandelin (PartTime Representatives); Zoe Close (Philosophy, Humanities & Religious Studies); Dennis Collins (Physics, Astronomy, & Physical Sciences); Brian Jennings (Political Economy); Beth Mallette, Craig Everett (Theatre Arts).

GUESTS: Joan Ahrens, Faculty – English

Jorge DeSaracho, Faculty - Counseling

Della Elliott, Staff – Public Information

Kats Gustafson, Assoc. Dean – Learning Resource Center

Ryane Harris, Faculty – English

Cathy Harvey, Faculty – English

Sue Jensen, Faculty - English

Don Low, Interim Vice President – Academic Affairs

Jon Reid – Ross Books

RECORDER: Tasa Campos

I. CALL TO ORDER

A. Approval of Agenda

A motion was made to approve the agenda.

M/S/U Hill/Gelb

A motion was made to move Action Item #C to the first Action Item #A.

M/S/ Milgrim/Hill

The motion to approve the agenda with the modification was approved.

Approval of Minutes from February 6, 2006

A motion was made to approve the minutes from the February 6, 2006 meeting.

M/S/U Wirig/Blackman

II. PRESIDENT’S REPORT

Accreditation Survey Results

Beth gave an overhead review of the Accreditation Survey Results on Faculty Respondent Characteristics. The following areas were reviewed:

· Gender

· Position at the College – Full time vs. Part time

· How long have you worked at the college?

· Survey type submitted – Online vs. paper

· #46 The Academic Senate effectively meets its responsibilities concerning academic and professional matters.

· Full time faculty only response to question #46.

· Part time faculty only response to question #46.

The group discussed the positive results which indicate widespread faculty support for the work of the senate.

Faculty Meetings with the Chancellor

Gary Phillips, English Department Chair, gave a review of the English Department’s meeting with the Chancellor.

Scott Barr and Sue Jensen gave an update on their meeting with the Chancellor and an additional meeting with Governing Board members Deanna Weeks and Bill Garrett.

After discussing the idea of individual department’s meeting with the Chancellor or board members and the three Action Item resolutions at great length, Beth stated the Academic Senate Faculty Leadership needs direction on how to move forward to maintain open communication and a constant message.

A motion was made to table Action Items attachments #1 and #2 until a further date.

M/S/P Gonda/House

There was 1 nay and 4 abstentions. The motion passed.

Discussion continued on direction from the Senate to the faculty leadership.

A motion was made that conversations continue, as faculty desire, with the chancellor and board members. Faculty are encouraged to keep open communication with Faculty Senate Leadership regarding any Senate issues that may be discussed during the meetings.

M/S/P Gonda/Milgrim

There was 1 nay and 4 abstentions. The motion passed.

lI. ACTION ITEMS

Resolution to Begin Problem Solving – Attachment #3

This attachment was moved from #C to #A at beginning of the meeting.

A motion was made to table Attachment #3 and bring back as an Action item at the next senate meeting.

M/S/U Wertlieb/Robinson

Please review the resolution and send any suggestions or changes to a Senate Officer prior to the next senate meeting on March 20^th.

Resolution Asking for Resignations of District Leaders – Attachment #1

This attachment was tabled until a further date.

Resolution of No Confidence in the Board – Attachment #2

This attachment was tabled until a further date.

IV. INFORMATION ITEMS

Formation of Campus Task Force to Review Supervised Tutoring

A motion was made to move this item to Action.

M/S/U Schmiege/Montejano

Beth reported ADSOC would be meeting to form a Campus Task Force to Review Supervised Tutoring. The group discussed the process and formation and the inclusion of the people from the first group. Once ADSOC develops a committee structure Beth will report back to the Senate.

A motion was made to approve the formation of the task force.

M/S/U Schmiege/Hill

Distance Ed Plan – Attachment #4

Due to lack of time this item was briefly reviewed. The group was asked to please review attachment #4 in the agenda packet and send any suggestions or comments to Diane Mayne-Stafford. The Distance Ed Plan will be added to a later agenda.

Revised Board Policies – Hand-out

A hand-out of eleven revised board policies was distributed at the beginning of the meeting. Beth shared that the copies contained colored areas showing the changes that had been made to the policies. Most of the changes were minor. Please review and if it is felt that more discussion needs to occur regarding any of the changes, please let a Senate Officer know.

Student Grievance and Due Process Procedure – Attachment #5

Beth shared Attachments #5 and #6 have been worked on by the Chairs and Coordinators Committee. The two attachments need to be approved by the Senate in order to be placed in the next catalog. The deadline is in April. Please review the two attachments and if you have any suggestions or question, please contact your chair or coordinator .

Statute of Limitations on Grade Changes – Attachment #6

See #C for information.

Faculty to Serve on Committees

A motion was made to suspend the rules and move Information Item #F to action.

M/S/U Wertlieb/Passentino

A motion was made to approve the list of faculty to serve on committees.

M/S/U Wertlieb/Morrison

The following Faculty to Serve on Committees list was approved:

Shahrokh Shahrokhi – Standard III Co-Chair

Bonnie Yoshida – Curriculum

Kamal Balasubramanian – District Parking Committee

Jane Nolan & Yolanda Guerrero – Asst. Dean Student Affairs Search Committee

Victoria Howitt, Mary Rider, & June Yang – Commencement Committee

Mark Goodman, Jeff Lehman, & Renee Tuller – Faculty Staff Development Co-Chairs

Meeting adjourned at 12:20 p.m.

*The next meeting will be March 20th, in Grossmont College Griffin Gate.

BS:tmc

Attachment #1

Version A

Action 03-20-06

Resolution To The

GCCCD Chancellor and Governing Board to Begin Solving Problems

Whereas, Grossmont College has served the community for 45 years, often without the necessary space, supplies or buildings, but always with the right people assigned to administer, teach, counsel, and advise students;

Whereas, Grossmont College is an institution of higher learning and a leading member of the academy with outstanding scholars in every discipline, having achieved this standing because of our people who stand for respect, integrity and equity;

Whereas, The current climate created by, along with decisions made by the Chancellor, Vice Chancellors and the Governing Board have jeopardized the tradition of excellence that is Grossmont College;

Whereas, By denying that problems exist, the Chancellor and Governing Board have ignored repeated requests for mediated assistance prior to the March, 2005, No-Confidence vote by the Grossmont Academic Senate;

Resolved that the Grossmont College Academic Senate expects the Chancellor to agree to Technical Assistance offered by the State Academic Senate and the Community College League of California in order to begin solving problems immediately; and

Resolved that the Grossmont College Academic Senate expects the Chancellor and the Governing Board to commission a completely independent and comprehensive study of the District’s expansion plans and enrollment outlook;

Resolved that the Grossmont College Academic Senate expects the Governing Board to provide the Grossmont faculty with the Board’s vision for the future of Grossmont College and to discuss the vision publicly as a docket item on the next Governing Board agenda.

Attachment #1

Version B

Action 03-20-06

Resolution To The

GCCCD Chancellor and Governing Board to Begin Solving Problems

Whereas, The current climate has jeopardized the tradition of excellence that is Grossmont College;

Whereas, By denying that problems exist, the Chancellor and Governing Board have not responded to several requests for mediated assistance prior to the March, 2005, No-Confidence vote by the Grossmont Academic Senate;

Resolved that the Grossmont College Academic Senate requests again that the Chancellor to agree to Technical Assistance offered by the State Academic Senate and the Community College League of California in order to begin solving problems immediately; and

Resolved that the Grossmont College Academic Senate requests that the Chancellor and the Governing Board to commission a completely independent and comprehensive study of the District’s expansion plans and enrollment outlook;

Resolved that the Grossmont College Academic Senate requests that the Governing Board to provide the Grossmont faculty with the Board’s vision for the future of Grossmont College and to discuss the vision publicly as a docket item on the next Governing Board agenda.

Attachment #2

Information 03-20-06

GROSSMONT COLLEGE

DRAFT

DISTANCE EDUCATION PLAN

2005-2008

In the Fall of 2005, Grossmont College offers 87 online and 27 hybrid classes. According to campus research, the online student population comes from similar demographics to the on-campus students. The online population mostly comes from the local geographical area; however, our local geographic area extends to the Borrego Desert as well as the mountain communities. Also, there are Grossmont students who are out of town for one reason or another (military away on duty, international students home for the summer, students who travel in their occupations) who continue their education online. Surprisingly enough, the online, computer literate student is not necessarily under 30. Many of our online students are in their 40s and some in their 50s. They expect the same quality of education from their online classes that they would receive on campus. Through curriculum and evaluations, the college has maintained this high quality that is reflected in online courses.

Grossmont students benefit from online course offerings. Students who cannot come to on-campus classes because of significant distances, work schedules, physical disabilities, or familial responsibilities can be served equally well by Grossmont College online courses. The college also benefits by the freeing of brick and mortar classrooms which may be used for additional on-campus offerings. Although distance education will never replace traditional on-campus education, online courses do provide students with a viable alternative. As Grossmont College has always been on the "cutting-edge", the development of an online degree or certificate program is necessary to stay competitive. This Plan focuses on the growth of Distance Education at Grossmont College over the next three-year period.

Goal: To offer students access to quality education via distance education and hybrid classes.

Year 1 (2005-2006)

Objective 1: Provide training to faculty to ensure good practices are exercised.

Action to meet objective:

Find a trainer for WebCT and Blackboard;

Have formalized Staff Development training for online instructors which includes pedagogy and methodology and technical development.

Institutionalize the training recommendations for teaching online.

Provide training to instructors on web accessibility.

Establish guidelines for adding/dropping students in keeping with Admissions & Records procedures and have them approved by the Academic Senate.

Develop a mentor process for new online instructors.

Encourage faculty to participate in the ICC Distance Education Committee (an Academic Senate committee).

Objective 2: Provide training to students for successful online learning.

Develop a course for student success in online learning.

Have instructors be cognizant of and reference GCCCD Online orientation to their students.

Establish a student "help" desk through the campus webpage.

Objective 3: Increase number of online offerings including hybrid courses.

Include information on hybrid courses on GCCCD Online;

Provide workshops to inform instructors how to develop hybrid courses;

Establish training to teach hybrid courses.

Provide campus-wide information on the benefits of hybrid courses.

Work with counselors to explain online courses to gain support.

Objective 4: Provide services to online students the same as on-campus students.

Promote the use of Library online services;

Promote the use of online Student Services;

Promote the use of the web for other resources including the bookstore, financial aid, and careers.

Objective 6: Offer an online Associate Degree

Begin research and planning to offer an online degree;

Solicit input from faculty on the feasibility of offering an online degree or certificate.

Increase cooperation between campuses to offer an online degree.

Year 2 (2006-2007)

Objective 1: Provide training to faculty to ensure good practices are exercised.

Action to meet objective:

Research and develop a certificate of achievement for instructors who have successfully completed online teaching recommendations.

Implement guidelines for adding/dropping students in keeping with Admissions & Records procedures.

Implement the mentor system for new online instructors.

Establish an incentive for faculty to develop new online courses.

Establish administrative support of a faculty distance education coordinator.

Objective 2: Provide training to students for successful online learning.

Offer a course for student success in online learning.

Implement a student "help" desk through the campus webpage.

Objective 3: Evaluate increased online and hybrid offerings.

Request statistical reports from Institutional Research.

Analyze reports and report findings to Administration and Academic Senate.

Objective 4: Provide faculty input for new portal system.

Request an appointment of a faculty member to serve on an advising committee that reviews the functions of the new portal system.

Objective 5: Continue improving online support services.

Evaluate the use of support services by online students.

Analyze the support services and make recommendations for additional services and/or improvements.

Objective 6: Offer an online Associate Degree

Report to the Academic Senate the results of the research and planning to offer an online degree.

Continue cooperation between campuses to offer an online degree.

Objective 7: Provide technical and developmental support for faculty.

Investigate the possibility of hiring a developer for online courses;

Investigate the feasibility of hiring technical support staff.

Year 3 (2007-2008)

Objective 1: Provide training to faculty to ensure good practices are exercised.

Action to meet objective:

Implement the certificate of achievement for instructors who have successfully completed online teaching recommendations.

Implement incentives for faculty to develop new online courses.

Implement process to appoint a faculty distance education coordinator.

Objective 2: Provide faculty input for new portal system.

Evaluate the portal system and its effective use among students and faculty.

Evaluate student "help desk" functions.

Objective 3: Continue development of online and hybrid courses.

Implement recommendations based on previous research.

Develop on-going evaluation process for distance education.

Objective 4: Implement online degree offerings.

Work with faculty and departments to determine curriculum for online degree offering.

Work with counselors and departments to establish sequential online course offerings.

Continue cooperation with Cuyamaca College.

Objective 5: Provide technical and developmental support for faculty.

Implement recommendations discovered through investigation of hiring a developer for online classes.

Implement recommendations discovered through investigation of hiring a technical support staff.

Attachment #3

Information 03-20-06

The Student Grievance and Due Process Procedure is designed to provide a prompt and equitable process for addressing student allegations of an unjustified action or decision by a member of the campus community. It is the responsibility of the student to provide proof of the alleged unfair or improper action which affected his or her status, rights or privileges.

Process:

Step 1: The student contacts the individual he/she believes has committed an unfair or improper action in order to convey his/her concern and seek a solution.

Step 2: If the issue is not resolved by an informal discussion, the student contacts the individual’s immediate supervisor, chair, or coordinator for resolution of the matter.

Step 3: If the matter is still not resolved the student contacts the appropriate administrative dean’s office for possible resolution of the issue.

Step 4: If the student and dean are unable to resolve the issue, the student can contact the Assistant Dean of Student Affairs to discuss student due process rights and the grievance procedures.

The student should maintain a record of all correspondences, meetings and discussions in each step of the resolution process.

It is worthwhile to note the California Education Code Section 76224(a) states:

"When grades are given for any course of instruction taught in a community college district, the grade given to each student shall be the grade determined by the instructor of the course and the determination of the student’s grade by the instructor, in the absence of mistake, fraud, bad faith, or incompetency, shall be final." (2004)

For additional information and/or a copy of the Student Grievance and Due Process Procedure publication, please contact the Assistant Dean of Student Affairs, in Room 636 or at (619)-644-7601.

Attachment #4

Information 03-20-06

Statute of Limitations on Grade Changes

Current Statement:

In the absence of mistake, fraud, incompetency or bad faith, the determination of the student’s grades by the instructor shall be final once they have been filed in the Admissions and Records Office. Questions regarding final grades should be brought to the attention of the Dean of Admissions and Records during the semester immediately following the class in question.

Proposed New Statement:
In the absence of mistake, fraud, incompetency or bad faith, the determination of the student’s grades by the instructor shall be final once they have been filed in the Admissions and Records Office. Questions regarding final grades should be brought to the attention of the instructor. If further discussion is needed, the issue should be brought to the dean of the division. All questions regarding grade changes should be made within two years immediately following the year in which the grade in question was earned.