Praxis

Volume 8   Issue 6  Nov. 2004

  Use the Mail Merge Wizard to Make Mass Mailings Easy

The Mail Merge feature in Word, which you can use to create many personalized letters from one standard letter, has always been a timesaver. But it was also tricky to learn and use, especially for new users. Not anymore! The new Mail Merge Wizard in Word version 2002 - and after - walks you through every step of the process. It helps you:

1. Select the type of document: letter, label, envelope, or even e-mail message.
2. Open or create a list of recipients, or choose individuals from your Outlook Contacts.
3. Insert merge fields, such as name and address, into the document.
4. Preview the document and remove any recipients before merging.
5. Print the finished documents.

To access this new feature:

1. On the Tools menu, point to Letters and Mailings, and click Mail Merge Wizard.
2. When the Mail Merge task pane appears, simply follow the instructions.

Navigate Long Documents Easily with Hidden Bookmarks

When you work with long documents in Word, it can be difficult to remember where certain information appears. But when you use hidden bookmarks, you can quickly navigate to that information. Hidden bookmarks are easy to add and easy to use, and you can put them anywhere you want. Here's how:

To add a bookmark:

1. In your document, click where you want to place a bookmark.
2. On the Insert menu, click Bookmark.
3. When the Bookmark dialog box opens, name your bookmark.
4. Then click Add.

To find your bookmark:

1. Press F5 to open the Find and Replace dialog box.
2. Click the Go To tab, and type the bookmark name in the Enter page number field.
3. Click the Go To button to get to the information you bookmarked.